Registration Fees and Deadlines

You acknowledge that in registering for and attending this AAAE event, you agree to adhere to the cancellation policy noted below, AAAE's Duty of Care, and AAAE's Code of Conduct and Terms and Conditions.

Online registration is now closed. You can register onsite at the registration desk located in the Hall E/F Foyer. Registration forms will be available onsite for you to complete or you can download and complete the registration form ahead of time to expedite the process. Please visit the Onsite Registration desk upon arrival. 

 

 
Full Conference Registration Categories		  
Registration Rate
AAAE Airport Member 1 $975
Airport Non-Member 1
 $1,495
AAAE Corporate Member 1 $1,075
Corporate Non-Member 1 $2,095
AAAE Academic Member 2 $315
AAAE Young Professional Member 2  $875 
Federal Government Employee $615
Guest 3 $335 

1 Full conference registrations include all sessions, admittance into the Exhibit Hall, two breakfasts, two luncheons, all refreshment breaks, evening events and all handouts.

2 Academic and Young Professional members must have their membership paid in full at the time they register in order to receive the special rate.

3 Guests of full registrants only.  Guest refers to a spouse, significant other or personal friend, NOT a business associate or staff colleague affiliated with the aviation industry. Requires name of full registrant. Guest registration includes admittance into the Exhibit Hall for the Grand Opening and Welcome Reception on Saturday, the Host Airport Evening Event on Sunday evening and the Monday Happy Hour with Exhibitors, and the Chair’s Reception, Nashville Reception, Closing Ceremony and After Party


CANCELLATION POLICY: Registrations, cancellations and refund requests must be submitted in writing. All cancellation requests for registrations received on or before Friday, May 12, 2023, are subject to a $150 cancellation processing fee; approved refunds will be processed after the meeting takes place. There will be no refunds of any kind after this date. Cancellations with outstanding invoices received within two weeks of the start of the conference, will require full payment on the balance due. Refunds will not be provided, and balance dues will not be forgiven for no-shows. Substitutions within the same conference will be accepted without penalties. The difference between member and non-member price will be charged if a non-member replaces a member. Substitutions will be accepted with a written request to [email protected]. The individual substituting for the original registrant is responsible for all financial obligations (balance due; difference in fees due to membership type) associated with that substitution. For all inquiries regarding cancellations, refunds and substitutions, please contact the AAAE Meetings Department at 703.824.0504 or email [email protected]. By submitting a completed registration form, you acknowledge that you have read and understand the cancellation policy. Please note failure to receive a confirmation letter before an event will not be grounds for a refund or credit.

IMPORTANT: AAAE reserves the right to postpone or cancel an event if the number of registrants is insufficient; due to acts of God; or any other reason beyond AAAE’s control. In this event, we will notify all registrants by email and credit the full registration fee towards another AAAE meeting, product or service. However, any costs incurred by the registrant, such as hotel cancellation or airline penalties, are the responsibility of the registrant. Confirmation emails will be sent to attendees shortly after receipt of registration. However, if you have not received a confirmation email two business days prior to the meeting, and you enrolled at least two weeks prior to the meeting, please contact the AAAE Meetings Department at 703.824.0504 or email [email protected]. Please note failure to receive a confirmation letter before an event will not be grounds for a refund.

DUTY OF CARE: During these challenging times, AAAE is committed to continuing to provide a safe and healthy environment for all event participants and staff. The responsibility for a safe and healthy event environment is shared among the event organizers, event venues, and event attendees. By registering for this event, you acknowledge and agree to AAAE's Duty of Care and the Code of Conduct/Participant Terms and Conditions.

If you require any special assistance to participate or have special dietary requirements, email [email protected].

AAAE accepts registration regardless of race, religion, sexual orientation, sex, physical disability and national or ethnic origin. This includes but is not limited to admissions, employment and educational services.

MEDIA ACCESS POLICY
AAAE reserves the right to grant at its sole discretion access to TV, radio and print media organizations or individuals that have registered and received prior authorization from AAAE at least 72 hours prior to an AAAE event they wish to cover. Due to the sensitive nature of some discussions, not all sessions at some AAAE events will be open to media. AAAE retains the sole right to grant or refuse media access for any event or section of an event it operates.

Please contact Brian Kalish with any immediate questions. 

PHOTO/VIDEO DISCLAIMER
By registering for and attending any AAAE event, you agree that your image may be used at any time, without further notification, for printed materials, web sites, social media and other marketing purposes.