Sponsorship

Build brand recognition by sponsoring the 97th Annual AAAE Conference & Exposition that connects you with more than 2,700 industry decision-makers at the largest airport conference in North America. Pre- and post-conference coverage reaches airport professionals at 900 large, medium, and small hub airports; FAA/DHS/TSA personnel; and policy makers on Capitol Hill!

Sponsoring the Annual AAAE Conference & Exposition places your company front and center at the top events and branded items items of the conference. Make sure to connect with 300+ airports and numerous consulting firms at this must-attend event. We have a diverse range of sponsorships to fit any budget. Our goal is to ensure you & your organization are maximizing your ROI. If you do not see exactly what you want while reviewing our prospectus, our team is primed and ready to build a custom package to fit your need!

Contact the AAAE Sales Team today!

Our sponsorship opportunities are unparalleled in the industry - no other sponsorship at any conference gets you the exposure with attendees like the Annual AAAE Conference & Exposition. We have a diverse range of sponsorships to fit any budget. Not to mention, you can rest assured knowing your company is getting the most publicity per dollar anywhere in the aviation space!

All sessions and the exhibit hall will be held at the Georgia World Congress Center Authority unless otherwise noted.

Items

NEW Coffee All Day for One Day
Limited to a maximum of two sponsors. Exclusive sponsor of Coffee all day in the exhibit hall.

Sponsor Level Benefits: Gold Wings
Monday, June 9, Sponsor Rate: $10,000

Sponsor Level Benefits: Silver Wings
Tuesday, June 10, Sponsor Rate: $8,500
NEW Floor Decal & Meter Board Combo Package
Limited to a maximum of three sponsors. One floor decal and one-meter-high double-sided sign.

Sponsor Level Benefits: Bronze Wings
Sponsor Rate: $5,000
NEW Email to Registered Attendees
Limited to a maximum of four sponsors. One exclusive per email.

Sponsor Level Benefits: Silver Wings
Sponsor Rate: $7,500
NEW Surprise & Delight Stations
- Carnival Treats
  
  Sponsor Level Benefits: Gold Wings
  
  Exclusive Sponsorship: $10,000
- Ice Cream Bars
  
  Sponsor Level Benefits: Silver Wings
  
  Exclusive Sponsorship: $7,500
- Smoothie Station
  Sponsor Level Benefits: Silver Wings
  
  Exclusive Sponsorship: $7,500
Aisle Signs (Exclusive to Exhibiting Companies)
Sponsor Level Benefits: Bronze Wings
Exclusive Rate: 2 for $3,500
Conference Mobile App
Banner on the opening splash page of the event in the AAAE app, as well as schedule, maps, speakers, agenda, and food sections.

Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000

Sponsor Level Benefits: Gold Wings
Co-sponsorship: $10,000
Hotel Key Cards
Sponsor Level Benefits: Diamond Wings

Exclusive Sponsorship: $30,000
Conference Tote Bags
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
Registration Sponsor
Exclusive Sponsor of lanyards, name badges, and recognized on registration counters and registration webpage.

Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $55,000
Conference Program
Sponsor Level Benefits: Diamond Wings
Back Cover: SOLD

Sponsored by: HMSHost and Hudson
Saddle Signs (A3-SS1)
Limited to maximum of two sponsors. Banner located at top of escalators

Sponsor Level Benefits: Platinum Wings
Exclusive Sponsor Rate: $7,500 each
Banner (A3-1)
Large 24'W x 8'H double-sided hanging banner over escalators.

Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $15,000
Banner (A3-2)
Large 38'W x 5'H hanging banner in exhibit hall lobby.

Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $15,000
Banner (A3-3)
Large 27'W x 5'H hanging banner in exhibit hall lobby.

Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $15,000
Banner (A3-4)
Large 37'W x 5'H hanging banner in exhibit hall lobby.

Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $15,000
Recharge Lounge in the Exhibit Hall
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
Escalator Runner Leading from Hall Level to Level 300 (A1-ESC1)
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
Escalator Runner Leading from Main Lobby to Level 200 (A3-ESC1)
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
Hydration Stations in the Exhibit Hall
Water stations throughout the exhibit hall with a 22" x 28" sign at each station featuring your logo.

Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $6,500
Registration Welcome Beverages
Fruit-infused water stations at registration. Opportunity for sponsor to provide 4-ounce branded cups.

Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $8,500
Bar Sponsorship in Exhibit Hall
Sponsor Level Benefits: Silver Wings

Exclusive Sponsorship: $8,000
Wellness Lounge
Sponsor Level Benefits: Platinum Wings

Exclusive Sponsorship: $20,000
Social Media Contest Sponsor
Your company hashtag in the pictures

Sponsor Level Benefits: Silver Wings

Exclusive Sponsorship: $7,500
Advertising
Airport Magazine
The official publication of the conference and the only magazine distributed digitally to all attendees and read by 19,000+ industry professionals. Hard copies will be available onsite.

Aviation News Today E-Newsletter

Banner advertising is available on e-newsletter sent daily, Monday through Friday, leading up to the conference. Circulation: 19,000+.

Sponsor Level Benefits: Silver Wings

AAAE.ORG

Large rectangle ads with video are available on aaae.org. 44k unique visitors and 280k impressions monthly.

Contact Lisa C. Williams, CMP, CEM for more information.

Events

Saturday, June 7, 2025

Volunteer Event:
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $7,500

Sunday, June 8, 2025

Networking Break with Exhibitors:
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000
Young Professionals Mixer:
Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $7,500
Exhibit Hall Grand Opening & Welcome Reception:
Sponsor Level Benefits: Platinum Wings.
Opportunity to provide napkins, koozies, or your choice of giveaway featuring your company logo.
Co-sponsorship: $20,000

Monday, June 9, 2025

Breakfast with Exhibitors:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500

Morning Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide handouts or a giveaway.
Co-sponsorship: $9,500

Networking Break with Exhibitors:
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000
General Session I with Keynote Speaker: SOLD
Sponsored by: HMSHost and Hudson
Lunch in the Exhibit Hall:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide branded napkins or giveaway and display pop-up banner in food market(s).
Co-sponsorship: $9,500
Afternoon Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide handouts or a giveaway.
Co-sponsorship: $9,500
Afternoon Networking Break with Exhibitors:
Sponsor Level Benefits: Silver Sings
Co-sponsorship: $6,000
Reception with Exhibitors:
Sponsor Level Benefits: Platinum Wings.
Opportunity to provide branded napkins or branded items for bars.
Co-sponsorship: $20,000
Evening Event:
Sponsored by: Hartsfield-Jackson Atlanta International Airport

Tuesday, June 10, 2025

Breakfast with Exhibitors:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500
Morning Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500
Morning Networking Break with Exhibitors:
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000
General Session II with Keynote Speaker:
Sponsor Level Benefits: Platinum Wings.
Opportunity to have one staff person sit with airport leaders.
Co-sponsorship: $15,000
Lunch in the Exhibit Hall:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide branded napkins or giveaway and display pop-up banner in food market(s).
Co-sponsorship: $9,500
Afternoon Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500
Chair's Reception:
Sponsor Level Benefits: Platinum Wings.
Co-sponsorship: $15,000

Sponsor Level Benefits: Gold Wings.
Exclusive Sponsorship: $30,000
Opportunity to provide napkins for the bars.

Additional Opportunities

Airport Magazine Advertising

Airport Magazine -The official publication of the conference and the only magazine distributed digitally to all attendees and read by 19,000+ industry professionals. Hard copies will be available onsite. Contact Lisa Williams, CMP, CEM, 571.560.1765 for more information.

Hospitality Event Space

Having a dedicated space to network is key to making connections. AAAE is proud to offer such opportunities. The purpose of hospitality suites is to entertain. AAAE does not allow hospitality space holders to display or demonstrate any product; these acts are strictly prohibited. Hospitality suite hours connect conflict with any scheduled AAAE function.

In order to host a hospitality event at any venue in conjunction with the AAAE Annual Conference, you must meet one of the following requirements:

Exhibit with a 10’ x 10’ booth or larger
Sponsor an event or item valued at $9,500+
Advertise in the Annual Conference issue of Airport Magazine with a full-page ad.

The purpose of hospitality suites is to entertain—displaying or demonstrating any product is strictly prohibited. In addition, hospitality suite hours cannot conflict with any scheduled AAAE function. For more information, contact Jacky Sher Raker, 703.575.2472.

Have Your Own Sponsorship Idea?

Contact the sales team at sales@aaae.org or 703.575.2471.

Additional Forms

If you need additional documentation (i.e., a W-9 or an ACH wire transfer request form) before submitting payment, please contact sales@aaae.org.

Sponsor's Right of First Refusal

At AAAE, we have the following Right of First Refusal Policy for our sponsor community:

In recognition of the sponsoring company's support of the Annual AAAE Conference & Exposition, AAAE agrees that with respect to the following year, companies with EXCLUSIVE sponsorship will have the right of first refusal over all other potential sponsors for the same sponsorship of the same event or item, in the subsequent year.
Sponsoring companies are eligible for this right of first refusal to renew their sponsorship only if the company has exclusively sponsored an event; however, the benefits and consideration of the sponsorship may be renegotiated as necessary.*
Sponsors shall have 120 days following the conclusion of the Annual AAAE Conference & Exposition to renew their sponsorship for the following year. If the sponsoring company fails to notify AAE of its intention to renew its sponsorship within the 120-day period, AAAE reserves the right to open the opportunity to the public without providing prior notice to the previous year's sponsoring company.

Sponsorship Information