Sponsorship

Build brand recognition by sponsoring the 97th Annual AAAE Conference & Exposition that connects you with more than 2,700 industry decision-makers at the largest airport conference in North America. Pre- and post-conference coverage reaches airport professionals at 900 large, medium, and small hub airports; FAA/DHS/TSA personnel; and policy makers on Capitol Hill!

Sponsoring the Annual AAAE Conference & Exposition places your company front and center at the top events and branded items items of the conference. Make sure to connect with 300+ airports and numerous consulting firms at this must-attend event. We have a diverse range of sponsorships to fit any budget. Our goal is to ensure you & your organization are maximizing your ROI. If you do not see exactly what you want while reviewing our prospectus, our team is primed and ready to build a custom package to fit your need!

Contact the AAAE Sales Team today!

Our sponsorship opportunities are unparalleled in the industry - no other sponsorship at any conference gets you the exposure with attendees like the Annual AAAE Conference & Exposition. We have a diverse range of sponsorships to fit any budget. Not to mention, you can rest assured knowing your company is getting the most publicity per dollar anywhere in the aviation space!

All sessions and the exhibit hall will be held at the Georgia World Congress Center Authority unless otherwise noted.

Items

NEW Headshot Lounge

Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
NEW Coffee All Day for One Day
Limited to a maximum of two sponsors. Co-sponsor of coffee all day in the exhibit hall.

Sponsor Level Benefits: Platinum Wings
Monday, June 9, Sponsor Rate: $15,000

Sponsor Level Benefits: Gold Wings
Tuesday, June 10, Sponsor Rate: $10,000
NEW Floor Decal & Meter Board Combo Package
Limited to a maximum of three sponsors. One floor decal and one-meter-high double-sided sign.

Sponsor Level Benefits: Bronze Wings
Sponsor Rate: $5,000
Sponsored by: AtkinsRéalis, Unison Consulting, Inc.
NEW Email to Registered Attendees
Limited to a maximum of four sponsors. One exclusive per email.
Sponsor Level Benefits: Silver Wings
Sponsor Rate: $7,500
NEW Surprise & Delight Stations
- Carnival Treats
  
  Sponsor Level Benefits: Gold Wings
  Exclusive Sponsorship: $10,000
- Ice Cream Bars
  
  Sponsor Level Benefits: Silver Wings
  Exclusive Sponsorship: $7,500
- Smoothie Station
  Sponsor Level Benefits: Silver Wings
  Exclusive Sponsorship: $7,500
Aisle Signs (Exclusive to Exhibiting Companies)
Sponsor Level Benefits: Bronze Wings: $4,000
(Up to 2 sponsors per aisle)

SOLD 100 Aisle - Sponsored by: Rapiscan Systems, Inc.; Tork, an Essity Brand

SOLD 200 Aisle - Sponsored by: Lavi Industries; Reunitus

SOLD 300 Aisle - Sponsored by: Leonardo US Automation, Inc, Smart Airport Systems

SOLD 400 Aisle - Sponsored by: Oshkosh, Vitra

SOLD 500 Aisle - Sponsored by: Ecobeton USA, SITA

SOLD 600 Aisle - Sponsored by: AECOM, Designa Access Corporation

SOLD 700 Aisle - Sponsored by: Aerosimple, LLC, Trimble

SOLD 800 Aisle - Sponsored by: AtkinsRéalis, Infax, Inc

SOLD 900 Aisle - Sponsored by: Ameristar Perimeter Security, WSP

SOLD 1000 Aisle - Sponsored by: VDG, Vector Airport Systems

SOLD 1100 Aisle - Sponsored by: Parsons, STIFEL

1200 Aisle - Sponsored by: LG Electronics

1300 Aisle

Conference Mobile App
Banner on the opening splash page of the event in the AAAE app, as well as schedule, maps, speakers, agenda, and food sections.
Sponsor Level Benefits: Gold Wings
Co-sponsorship: $10,000
Sponsored by: ABM, RS&H
Hotel Key Cards
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: SOLD
Sponsored by: Jacobs
Conference Tote Bags
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
Lanyard Sponsor
Exclusive sponsor of lanyards
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
Name Badge Sponsor
Exclusive sponsor of name badges
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
Conference Program
Sponsor Level Benefits: Diamond Wings
Back Cover: SOLD
Sponsored by: HMSHost & Hudson
Saddle Signs (A3-SS1)
Limited to maximum of two sponsors. Banner located at top of escalators
Sponsor Level Benefits: Platinum Wings
Exclusive Sponsor Rate: SOLD
Sponsored by: Ardurra, Michael Baker International
Banner (A3-1)
Large 24'W x 8'H double-sided hanging banner over escalators.
Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $15,000
Banner (A3-2)
Large 38'W x 5'H hanging banner in exhibit hall lobby.
Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $15,000
Banner (A3-3)
Large 27'W x 5'H hanging banner in exhibit hall lobby.
Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $15,000
Banner (A3-4)
Large 37'W x 5'H hanging banner in exhibit hall lobby.
Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $15,000
Recharge Lounge in the Exhibit Hall
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
Escalator Runner Leading from Hall Level to Level 300 (A1-ESC1)
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
Sponsored by: WSP
Escalator Runner Leading from Main Lobby to Level 200 (A3-ESC1)
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000
Hydration Stations in the Exhibit Hall
Water stations throughout the exhibit hall with a 22" x 28" sign at each station featuring your logo.
Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $6,500
Registration Welcome Beverages
Fruit-infused water stations at registration. Opportunity for sponsor to provide 4-ounce branded cups.
Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $8,500
Bar Sponsorship in Exhibit Hall
Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $8,000
Wellness Lounge
Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $20,000
Social Media Contest Sponsor
Your company hashtag in the pictures
Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $7,500
Advertising
Airport Magazine
The official publication of the conference and the only magazine distributed digitally to all attendees and read by 19,000+ industry professionals. Hard copies will be available onsite.

Aviation News Today E-Newsletter

Banner advertising is available on e-newsletter sent daily, Monday through Friday, leading up to the conference. Circulation: 19,000+.

Sponsor Level Benefits: Silver Wings

AAAE.ORG

Large rectangle ads with video are available on aaae.org. 44k unique visitors and 280k impressions monthly.

Contact Lisa C. Williams, CMP, CEM for more information.

Events

Saturday, June 7, 2025

Volunteer Event:
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $7,500

Sunday, June 8, 2025

Networking Break with Exhibitors:
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000
Young Professionals Mixer:
Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $7,500
Exhibit Hall Grand Opening & Welcome Reception:
Sponsor Level Benefits: Platinum Wings.
Opportunity to provide napkins, koozies, or your choice of giveaway featuring your company logo.
Co-sponsorship: $20,000
Sponsored by: AVIS Budget Group, FedEx

Monday, June 9, 2025

Breakfast with Exhibitors:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500
Sponsored by: Arora Engineers, TKDA, Metropolitan Nashville Airport Authority, Siemens
Morning Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide handouts or a giveaway.
Co-sponsorship: $9,500
Sponsored by: Conrac Solutions, SITA
Networking Break with Exhibitors:
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000
Sponsored by: KSA, TKH Security, Woolpert
General Session I with Keynote Speaker: SOLD
Sponsored by: HMSHost & Hudson
Lunch in the Exhibit Hall: SOLD
Sponsor Level Benefits: Gold Wings.
Opportunity to provide branded napkins or giveaway and display pop-up banner in food market(s).
Sponsored by: Burns & McDonnell, C&S Companies, Michael Baker International, SSOE, Suffolk Construction
Afternoon Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide handouts or a giveaway.
Co-sponsorship: $9,500
Sponsored by: SITA
Afternoon Networking Break with Exhibitors:
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000
Sponsored by: Collins Aerospace, Westnet LLC
Reception with Exhibitors:
Sponsor Level Benefits: Platinum Wings.
Opportunity to provide branded napkins or branded items for bars.
Co-sponsorship: $20,000
Evening Event:
Sponsored by: Hartsfield-Jackson Atlanta International Airport

Tuesday, June 10, 2025

Breakfast with Exhibitors:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500
Morning Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500
Sponsored by: Michael Baker International
Morning Networking Break with Exhibitors:
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000
Sponsored by: Intellisoft, Q&D Construction
General Session II with Keynote Speaker:
Sponsor Level Benefits: Platinum Wings.
Opportunity to have one staff person sit with airport leaders.
Co-sponsorship: $15,000
Sponsored by: Crawford, Murphy & Tilly, Inc.; Kimley Horn; McCarthy Building Companies; RS&H; Signature Aviation
Lunch in the Exhibit Hall:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide branded napkins or giveaway and display pop-up banner in food market(s).
Co-sponsorship: $9,500
Afternoon Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500
Chair's Reception:
Sponsor Level Benefits: Platinum Wings.
Co-sponsorship: $15,000
Sponsored by: National Air Traffic Controllers Association (NATCA)

Wing Level

Diamond Wings

FedEx

HMSHost & Hudson

Jacobs

Kimley Horn

McCarthy Building Companies

McFarland Johnson

Mead & Hunt

RS&H

Signature Aviation

SITA

SSP America

Woolpert

WSP

Platinum Wings

ABM

Ardurra

Conrac Solutions

Crawford, Murphy & Tilly, Inc.

Michael Baker International

National Air Traffic Controllers Association (NATCA)

Paslay Group

Gold Wings

Arora Engineers

AVIS Budget Group

Burns & McDonnell

C&S Companies

CLEAR

FuelRod

Metropolitan Nashville Airport Authority

Q&D Construction

SSOE

Suffolk Construction

TKDA

TransSolutions

TYLin

Silver Wings

AtkinsRéalis

Intellisoft

KSA

Siemens

TKH Security

Westnet, LLC

Bronze Wings

AECOM

Aerosimple LLC

Ameristar Perimeter Security

Avive

Collins Aerospace

Designa Access Corporation

Ecobeton-USA

Infax, Inc.

International Display Systems, Inc.

Lavi Industries

Leonardo US Automation, Inc.

LG Electronics

OshKosh AeroTech, LLC

Parsons

Reunitus

Smart Airport Systems

STIFEL

SwiftWall

Tork, an Essity Brand

Trimble

Turner Construction Company

Unison Consulting, Inc.

VDG

Vector Airport Systems

Vitra

Workday

Airport Angels

Coffman Associates

Northwest Chapter AAAE

South Central Chapter AAAE

Southeast Chapter AAAE

Southwest Chapter AAAE

Additional Opportunities

Airport Magazine Advertising

Airport Magazine -The official publication of the conference and the only magazine distributed digitally to all attendees and read by 19,000+ industry professionals. Hard copies will be available onsite. Contact Lisa Williams, CMP, CEM, 571.560.1765 for more information.

Hospitality Event Space

Having a dedicated space to network is key to making connections. AAAE is proud to offer such opportunities. The purpose of hospitality suites is to entertain. AAAE does not allow hospitality space holders to display or demonstrate any product; these acts are strictly prohibited. Hospitality suite hours connect conflict with any scheduled AAAE function.

In order to host a hospitality event at any venue in conjunction with the AAAE Annual Conference, you must meet one of the following requirements:

Exhibit with a 10’ x 10’ booth or larger
Sponsor an event or item valued at $9,500+
Advertise in the Annual Conference issue of Airport Magazine with a full-page ad.

The purpose of hospitality suites is to entertain—displaying or demonstrating any product is strictly prohibited. In addition, hospitality suite hours cannot conflict with any scheduled AAAE function. For more information, contact Jacky Sher Raker, 703.575.2472.

Have Your Own Sponsorship Idea?

Contact the sales team at sales@aaae.org or 703.575.2471.

Additional Forms

If you need additional documentation (i.e., a W-9 or an ACH wire transfer request form) before submitting payment, please contact sales@aaae.org.

Sponsor's Right of First Refusal

At AAAE, we have the following Right of First Refusal Policy for our sponsor community:

In recognition of the sponsoring company's support of the Annual AAAE Conference & Exposition, AAAE agrees that with respect to the following year, companies with EXCLUSIVE sponsorship will have the right of first refusal over all other potential sponsors for the same sponsorship of the same event or item, in the subsequent year.
Sponsoring companies are eligible for this right of first refusal to renew their sponsorship only if the company has exclusively sponsored an event; however, the benefits and consideration of the sponsorship may be renegotiated as necessary.*
Sponsors shall have 120 days following the conclusion of the Annual AAAE Conference & Exposition to renew their sponsorship for the following year. If the sponsoring company fails to notify AAE of its intention to renew its sponsorship within the 120-day period, AAAE reserves the right to open the opportunity to the public without providing prior notice to the previous year's sponsoring company.

Sponsorship Information