Sponsorship Information
Build brand recognition by sponsoring the 98th Annual AAAE Conference & Exposition that connects you with more than 2,700 industry decision-makers at the largest airport conference in North America. Pre- and post-conference coverage reaches airport professionals at 900 large, medium, and small hub airports; FAA/DHS/TSA personnel; and policy makers on Capitol Hill!
Sponsoring the Annual AAAE Conference & Exposition places your company front and center at the top events and branded items of the conference. Make sure to connect with 300+ airports and numerous consulting firms at this must-attend event. We have a diverse range of sponsorships to fit any budget. Our goal is to ensure you & your organization are maximizing your ROI. If you do not see exactly what you want while reviewing our prospectus, our team is primed and ready to build a custom package to fit your need!
Contact the AAAE Sales Team today!
Customized Sponsorship Packages
Amy Trivette
amy.trivette@aaae.org
703.575.2471
General Information on Exhibits & Advertising
Lisa C. Williams, CMP, CEM
lisa.williams@aaae.org
571.560.1765
Our sponsorship opportunities are unparalleled in the industry - no other sponsorship at any conference gets you the exposure with attendees like the Annual AAAE Conference & Exposition. We have a diverse range of sponsorships to fit any budget. Not to mention, you can rest assured knowing your company is getting the most publicity per dollar anywhere in the aviation space!
All sessions and the exhibit hall will be held at the Georgia World Congress Center Authority unless otherwise noted.
Available Opportunities
Items
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NEW Coffee for One Day
Limited to a maximum of two sponsors. Co-sponsor of coffee during breakfast, breaks and lunch in the exhibit hall for one day. Opportunity to supply branded napkins, branded cups, stirrers or marketing giveaway.Sponsor Level Benefits: Platinum Wings
Monday, May 4, Sponsor Rate: $20,000Sponsor Level Benefits: Gold Wings
Tuesday, May 5, Sponsor Rate: $10,000 -
NEW Floor Decal & Meter Board Combo Package
Limited to a maximum of three sponsors. One floor decal and one-meter-high double-sided sign.Sponsor Level Benefits: Bronze Wings
Sponsor Rate: $5,000 -
Bar Sponsorship in Exhibit Hall
Available During Welcome Reception on Sunday, May 3 and Happy Hour on Monday, May 4.
Sponsor Level Benefits: Silver WingsExclusive Sponsorship per Bar: $8,000
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NEW Email to Registered Attendees
Limited to a maximum of four sponsors. One exclusive per email.
Sponsor Level Benefits: Silver Wings
Sponsor Rate: $7,500 -
Aisle Signs (Exclusive to Exhibiting Companies)
Sponsor Level Benefits: Bronze Wings: $4,000(Up to 2 sponsors per aisle)
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Conference Mobile App
Banner on the opening splash page of the event in the AAAE app, as well as schedule, maps, speakers, agenda, and food sections.
Sponsor Level Benefits: Gold Wings
Co-sponsorship: $10,000 -
Hotel Key Cards
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000 -
Conference Tote Bags
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000 -
Lanyard Sponsor
Exclusive sponsor of lanyards
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000 -
Name Badge Sponsor
Exclusive sponsor of name badges
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000 -
Conference Program SOLD
Sponsor Level Benefits: Diamond Wings
Back Cover:
Sponsored by: HMSHost & Hudson -
Welcome Banner
Large double-sided hanging banner in registration area.
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $50,000 -
Large Banner
Large single-sided hanging banner in registration area.
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $40,000 -
Recharge Lounge in the Exhibit Hall
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000 -
Escalator Runner
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $30,000 -
Hydration Stations in the Exhibit Hall
Water stations throughout the exhibit hall with a 22" x 28" sign at each station featuring your logo.Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $6,500 -
Registration Welcome Beverages
Fruit-infused water stations at registration. Opportunity for sponsor to provide 4-ounce branded cups.
Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $8,500 -
Social Media Contest
Your company hashtag displayed in photos, attendee drawing for most participation.Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $7,500
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Advertising
Airport Magazine
The official publication of the conference and the only magazine distributed digitally to all attendees and read by 19,000+ industry professionals. Hard copies will be available onsite.Aviation News Today E-Newsletter
Banner advertising is available on e-newsletter sent daily, Monday through Friday, leading up to the conference. Circulation: 19,000+.
Sponsor Level Benefits: Silver Wings
AAAE.ORG
Large rectangle ads with video are available on aaae.org. 44k unique visitors and 280k impressions monthly.
Contact Lisa C. Williams, CMP, CEM for more information.
Events
Saturday, May 2, 2026
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Volunteer Event
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $10,000
Sunday, May 3, 2026
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Networking Break
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000 -
Young Professionals Mixer:
Sponsor Level Benefits: Bronze Wings
Co-sponsorship: $5,000 -
Exhibit Hall Grand Opening & Welcome Reception:
Sponsor Level Benefits: Platinum Wings.
Opportunity to provide napkins, koozies, or your choice of giveaway featuring your company logo.
Co-sponsorship: $20,000
Sponsored by: AVIS Budget Group
Monday, May 4, 2026
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Breakfast with Exhibitors:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500 -
Morning Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide handouts or a giveaway.
Co-sponsorship: $9,500 -
Networking Break with Exhibitors
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000 -
General Session I with Keynote Speaker
Sponsored by: HMSHost & Hudson -
Lunch in the Exhibit Hall
Sponsor Level Benefits: Gold Wings.
Opportunity to provide branded napkins or giveaway and display pop-up banner in food market(s).
Co-sponsorship: $9,500 -
Afternoon Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide handouts or a giveaway.
Co-sponsorship: $9,500 -
Afternoon Networking Break with Exhibitors
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000 -
Reception with Exhibitors:
Sponsor Level Benefits: Platinum Wings.
Opportunity to provide branded napkins or branded items for bars.
Co-sponsorship: $20,000 -
Evening Event SOLD
Sponsored by: Los Angeles World Airports
Tuesday, May 5, 2026
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Breakfast with Exhibitors:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500 -
Morning Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500 -
Morning Networking Break with Exhibitors
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $6,000 -
General Session II with Keynote Speaker:
Sponsor Level Benefits: Platinum Wings.
Opportunity to have one staff person sit with airport leaders.
Co-sponsorship: $20,000 -
Lunch in the Exhibit Hall
Sponsor Level Benefits: Gold Wings.
Opportunity to provide branded napkins or giveaway and display pop-up banner in food market(s).
Co-sponsorship: $9,500 -
Afternoon Education Sessions:
Sponsor Level Benefits: Gold Wings.
Opportunity to provide napkins, handouts or a giveaway.
Co-sponsorship: $9,500 -
Chair's Reception:
Sponsor Level Benefits: Platinum Wings.
Co-sponsorship: $15,000 -
Dinner: SOLD
Sponsored by: Los Angeles World Airports -
After Party: SOLD
Sponsored by: Phoenix International Airport
Wing Level
Diamond Wings
$30,000+
HMSHost & Hudson
Los Angeles World Airports
Platinum Wings $15,000-$29,999
Gold Wings
$9,500-$14,999
AVIS Budget Group
Silver Wings
$6,000-$9,499
Bronze Wings $4,000-$5,999
Airport Angels $3,500-$3,999
Thank you to our sponsors
Additional Opportunities
Airport Magazine Advertising
Airport Magazine -The official publication of the conference and the only magazine distributed digitally to all attendees and read by 19,000+ industry professionals. Hard copies will be available onsite. Contact Lisa Williams, CMP, CEM, 571.560.1765 for more information.
Hospitality Event Space
Having a dedicated space to network is key to making connections. AAAE is proud to offer such opportunities. The purpose of hospitality suites is to entertain. AAAE does not allow hospitality space holders to display or demonstrate any product; these acts are strictly prohibited. Hospitality suite hours connect conflict with any scheduled AAAE function.
In order to host a hospitality event at any venue in conjunction with the AAAE Annual Conference, you must meet one of the following requirements:
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Exhibit with a 10’ x 10’ booth or larger
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Sponsor an event or item valued at $9,500+
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Advertise in the Annual Conference issue of Airport Magazine with a full-page ad.
The purpose of hospitality suites is to entertain—displaying or demonstrating any product is strictly prohibited. In addition, hospitality suite hours cannot conflict with any scheduled AAAE function. For more information, contact Jacky Sher Raker, 703.575.2472.
Have Your Own Sponsorship Idea?
Contact the sales team at sales@aaae.org or 703.575.2471.
Additional Forms
If you need additional documentation (i.e., a W-9 or an ACH wire transfer request form) before submitting payment, please contact sales@aaae.org.
Sponsor's Right of First Refusal
At AAAE, we have the following Right of First Refusal Policy for our sponsor community:
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In recognition of the sponsoring company's support of the Annual AAAE Conference & Exposition, AAAE agrees that with respect to the following year, companies with EXCLUSIVE sponsorship will have the right of first refusal over all other potential sponsors for the same sponsorship of the same event or item, in the subsequent year.
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Sponsoring companies are eligible for this right of first refusal to renew their sponsorship only if the company has exclusively sponsored an event; however, the benefits and consideration of the sponsorship may be renegotiated as necessary.*
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Sponsors shall have 120 days following the conclusion of the Annual AAAE Conference & Exposition to renew their sponsorship for the following year. If the sponsoring company fails to notify AAE of its intention to renew its sponsorship within the 120-day period, AAAE reserves the right to open the opportunity to the public without providing prior notice to the previous year's sponsoring company.
