Arts in the Airport Workshop
October 6- 9, 2025 | Tampa, FL
Artwork titled "HOME" by Matthew Mazzotta, on display at TPA.
Special Thanks to Our Host Airport!
The countdown to this event is over!
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About the Workshop
For more than two decades, the Arts in the Airport Workshop been the only dedicated arts event in the airport industry, offering invaluable learning and networking opportunities to professionals who play pivotal roles in overseeing and managing airport art programs. Since its inception, the workshop has consistently proven to be a dynamic platform for sharing knowledge, fostering creativity, and cultivating connections within the airport community.
Through engaging sessions, interactive discussions, and hands-on experiences, attendees gain essential insights into the multifaceted world of airport art, from conceptualization and curation to installation and maintenance. This workshop remains dedicated to empowering professionals with the tools, resources, and inspiration needed to transform airports into captivating spaces that leave lasting impressions on travelers.
Conference Agenda
Below is a draft agenda for your travel planning purposes. Please check back for session and speaker updates.
Tuesday, October 7
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Registration & Continental Breakfast
8 - 9 a.m.
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Welcome Remarks & Introductions
9 - 9:15 a.m.
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Slide Slam Part 1
9:15 - 10:45 a.m.
The workshop opens with a showcase featuring all airports in attendance. Hear straight from your peers about what’s new and exciting with their arts programs as everyone presents stories, images, and experiences from the last year. The presentations are short and sweet, with a three-slide/five-minute limit.
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Break
10:45 - 11 a.m.
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Slide Slam Part II
11 a.m. - 12 p.m.
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Networking Lunch
12 - 1 p.m.
Sponsored by National Terrazzo & Mosaic Association
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Field Exploration: Art Beyond the Workshop
1 - 5 p.m.
A signature feature of the Arts in the Airport Workshop, our field trips take attendees beyond the meeting room to explore the host airport’s art collection, local galleries, and cultural highlights in the surrounding community. These immersive experiences are designed to inspire and inform, showcasing the many ways airports integrate art into their spaces and foster meaningful connections with the communities they serve. Attendees will gain practical insights and creative ideas to take back to their own programs.
More information to come as our agenda takes shape!
Wednesday, October 8
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Continental Breakfast
8 - 9 a.m.
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Session I
9 - 9:45 a.m.
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Session II
9:45 - 10:30 a.m.
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Break
10:45 - 11 a.m.
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Session III
11 a.m. - 12 p.m.
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Networking Lunch
12 - 1 p.m.
Sponsored by Franz Mayer of Munich
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Field Exploration: Art Beyond the Workshop
1 - 5 p.m.
A signature feature of the Arts in the Airport Workshop, our field trips take attendees beyond the meeting room to explore the host airport’s art collection, local galleries, and cultural highlights in the surrounding community. These immersive experiences are designed to inspire and inform, showcasing the many ways airports integrate art into their spaces and foster meaningful connections with the communities they serve. Attendees will gain practical insights and creative ideas to take back to their own programs.
More information to come as our agenda takes shape!
Thursday, October 9
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Continental Breakfast
8 - 9 a.m.
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Session IV
9 - 9:45 a.m.
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Session V
9:45 - 10:30 a.m.
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Break
10:30 - 11 a.m.
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Session VI
11 a.m. - 12 p.m.
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Networking Lunch
12 - 1 p.m.
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Field Exploration: Art Beyond the Workshop
1 - 4 p.m.
A signature feature of the Arts in the Airport Workshop, our field trips take attendees beyond the meeting room to explore the host airport’s art collection, local galleries, and cultural highlights in the surrounding community. These immersive experiences are designed to inspire and inform, showcasing the many ways airports integrate art into their spaces and foster meaningful connections with the communities they serve. Attendees will gain practical insights and creative ideas to take back to their own programs.
More information to come as our agenda takes shape! -
Workshop Concludes
4 p.m.
Registration Fees & Deadlines
You acknowledge that in registering for and attending this AAAE event, you agree to adhere to the cancellation policy noted below, AAAE's Duty of Care, and AAAE's Code of Conduct and Terms and Conditions.
If you are not seeing the correct pricing appear for your member type, please contact member.services@aaae.org to complete your registration for this event.
2025 Registration Fees
On/Before August 22, 2025 |
After August 22, 2025 |
|
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AAAE Member | $720 | $820 |
Non-Member | $820 | $920 |
AAAE accepts registration regardless of race, religion, sexual orientation, sex, physical disability, and national or ethnic origin. This includes but is not limited to admissions, employment, and educational services. If you require any special assistance to participate or have special dietary requirements, email aaaemeetings@aaae.org.
Cancellation Policy:
Registrations and cancellations must be submitted in writing. Cancellation requests received before Friday, September 19, 2025 are subject to a $125 processing fee and will be processed after the meeting takes place. There will be no refunds after this date. Substitutions will be accepted without penalties and no-shows will be billed. For all inquiries regarding cancellations and refunds, please contact the AAAE Meetings Department at 703.824.0500 or email aaaemeetings@aaae.org. By submitting a completed registration form, you acknowledge that you have read and understand the cancellation policy.
NOTE: AAAE reserves the right to postpone or cancel an event if the number of registrants is insufficient; due to acts of God; or any other reason beyond AAAE’s control. In this event, we will notify all registrants and credit the full registration fee towards another AAAE meeting, product or service. However, any costs incurred by the registrant, such as hotel cancellation or airline penalties, are the responsibility of the registrant. Confirmation letters will be emailed to attendees within two weeks of receipt of registration. However, if you have not received a confirmation email two business days prior to the meeting, and you enrolled at least two weeks prior to the meeting, please contact the AAAE Meetings Department at 703.824.0500 or AAAEmeetings@aaae.org. Please note failure to receive a confirmation letter before an event will not be grounds for a refund.
Media Access Policy
AAAE reserves the right to grant at its sole discretion access to TV, radio and print media organizations or individuals that have registered and received prior authorization from AAAE at least 72 hours prior to an AAAE event they wish to cover. Due to the sensitive nature of some discussions, not all sessions at some AAAE events will be open to media. AAAE retains the sole right to grant or refuse media access for any event or section of an event it operates.
Photo/Video Disclaimer:
By registering for and attending any AAAE event, you agree that your image may be used at any time, without further notification, for printed materials, web sites, social media and other marketing purposes.
Hotel & Travel

Hotel Accommodations
All events (except where noted in the agenda) are being held at the Hotel Haya, Yobor City, 1412 E 7th Avenue, Tampa, FL 33605; phone 813.462.9515. We have secured a room block for all attendees. You will receive a special rate of $239 single/double, plus tax. To reserve your room, please call the hotel at 813.462.9515 and ask for the 23rd Annual AAAE Arts in the Airport Workshop rate or use this reservation link. The last day to receive the discounted rate is Monday, September 15, 2025. Rooms may sell out before this date, so make your reservations early.
Transportation
The Hotel Haya, Ybor City, is located approximately 9 miles from Tampa International Airport and the ride takes around 20 minutes, depending on traffic. Transportation Network Companies (TNC) Uber and Lyft do operate at the airport. Get more information on ground transportation at TPA.
Air Travel
United Airlines and Delta Air Lines have been selected as the official air carriers for this meeting.
United Airlines has been selected as one of the official air carriers for this meeting. You may book online via www.united.com and enter the Offer Code ZNSQ375349 in the Offer Code box or call United Reservations Meetings Desk at 800.426.1122 and provide the Z Code ZNSQ and Agreement Code 375349. For all tickets issued through United Meetings Reservations Desk, there will be a $25 per ticket service fee collected. This fee is subject to change without notice. Such service fee is nonrefundable and applies to all itineraries, one-way or round-trip. Black-out dates apply.
Delta Air Lines is pleased to offer special discounts for American Association of Airport Executives. Please click here to book your flights. You may also call Delta Meeting Network® at 1.800.328.1111* Monday–Friday, 7 a.m. – 7:30 p.m. (CT) and refer to Meeting Event Code NM36J.
*Please note there is not a service fee for reservations booked and ticketed via our reservation 800 number.
Make a Lasting Impression by Sponsoring!
There is no better way to connect with the airport arts community than through this workshop. Sponsorship of the Arts in the Airport Workshop allows you to maximize your exposure to decision-makers in the airport arts arena.
Sponsorship Opportunities
- Day 1 Networking Lunch - $2,000
- Day 2 Networking Lunch - $2,000
- Day 3 Networking Lunch - $2,000
Sponsorship Benefits
- One (1) complimentary registration
- Your logo on the Workshop website and mobile app
- Signage prominently displayed during the lunch
- Verbal thank you during the Workshop
- Opportunity to provide brief remarks (five minutes) during the lunch
- An advance roster of attendees
Contact gwen.basaria@aaae.org to secure your sponsorship!
Contact Information
Questions? Contact Us!
Program & Sponsorship Information
Gwen Basaria
202.309.0389
Registration & Hotel Information
Nikki Kince, DES
703.797.2533
Press & Media Inquiries
Brian Kalish
703.575.2461