North America/Central Europe Airport Issues Conference

Returning to Where It All Began: Warsaw, 1995

This year’s gathering carries special significance, as it marks 30 years since AAAE/IAAE’s first meeting in Central Europe, which was held in Warsaw in 1995. This is a milestone worth celebrating as we look ahead to the future.

As we return to the city where it all began, we celebrate three decades of collaboration, growth, and innovation across the transatlantic aviation community.

This premier forum brings together airport executives, government leaders, and aviation experts from both sides of the Atlantic to explore the future of global aviation. The conference will focus on strategic topics including greenfield airport development, geopolitical challenges, military-civil cooperation, digital transformation, ESG and sustainability, and innovative infrastructure financing. With a spotlight on Poland’s Central Communication Port (CPK) and transatlantic perspectives on technology, investment, and policy, the event provides a vital platform for strengthening U.S.–Europe collaboration and shaping the next era of aviation.

As in past years, key aviation officials from throughout the region will participate in the conference, including representatives from Croatia, Bosnia and Herzegovina, Bulgaria, Czech Republic, Greece, Hungary, Latvia, Montenegro, Poland, Romania, Serbia, and the Slovak Republic. In addition, U.S. Commercial Service officers from U.S. embassies throughout the region participate, supporting U.S. business engagement.

U.S. and European airports, aviation firms, and service providers will find this a unique opportunity to showcase expertise, identify partnership and investment opportunities, and strengthen relationships in one of the world’s most dynamic aviation markets. Reunite with your airport, airline, and government colleagues, and come away with practical insights and valuable connections to help you work more effectively—now and into the future.

Who Should Attend?

Airport CEOs/Directors from Central Europe, Eastern Europe, the U.S., and others with interest in these regions.
Government officials from the U.S., and Central and Eastern Europe
Airport planning, business development, marketing, and international affairs professionals
Airline executives
Industry suppliers, consultants, and partners

Why Warsaw?

Where history meets innovation, Warsaw is the ideal host city for the North America/Central Europe Airport Issues Conference. As one of the fastest-growing aviation markets in Europe and home to Poland’s bold Central Communication Port (CPK) project, Warsaw stands at the crossroads of global connectivity, strategic growth, and transformative opportunity.

For aviation executives, Warsaw offers an up-close look at a city reshaping the air travel experience—from terminal design and operational excellence to digital transformation and passenger-centric innovation.

For government leaders, the city embodies the importance of cross-border collaboration and policy alignment in building future-ready aviation systems.

For investors, Warsaw presents a compelling gateway to emerging markets, supported by a business-friendly climate, rising passenger demand, and robust infrastructure plans.

Modern, accessible, and strategically located in the heart of Europe, Warsaw is more than a destination—it’s a statement about the future of aviation. Join us in a city poised to define the next era of airport development, sustainability, and global air mobility.

2025 REGISTRATION FEES

If you are not seeing the correct pricing appear for your member type, please contact member.services@aaae.org to complete your registration for this event.

	On/Before September 12, 2025	After September 12, 2025
IAAE/AAAE Member	$780 USD (~€695*)	$880 USD (~€784*)
Non-Member	$880 USD (~€784*)	$980 USD (~€873*)
Exhibit Tabletop Additional Personnel	$495 USD (~€441*)	$550 USD (~€490*)
Guest**	$350 USD (~€267*)	$400 USD (~€312*)

AAAE accepts registration regardless of race, religion, sexual orientation, sex, physical disability, and national or ethnic origin. This includes but is not limited to admissions, employment and educational services. If you require any special assistance to participate or have special dietary requirements, email aaaemeetings@aaae.org.

Cancellation Policy:

Registrations, cancellations and refund requests must be submitted in writing. All cancellation requests for registrations received on or before Friday, October 3, 2025, are subject to a $175 cancellation processing fee; approved refunds will be processed after the meeting takes place. There will be no refunds of any kind after this date. Cancellations with outstanding invoices received within two weeks of the start of the conference, will require full payment on the balance due. Refunds will not be provided, and balance dues will not be forgiven for no-shows. Substitutions within the same conference will be accepted without penalties. The difference between member and non-member price will be charged if a non-member replaces a member. Substitutions will be accepted with a written request to AAAEmeetings@aaae.org. The individual substituting for the original registrant is responsible for all financial obligations (balance due; difference in fees due to membership type) associated with that substitution. For all inquiries regarding cancellations, refunds and substitutions, please contact the AAAE Meetings Department at 703.824.0504 or email AAAEmeetings@aaae.org. By submitting a completed registration form, you acknowledge that you have read and understand the cancellation policy. Please note failure to receive a confirmation letter before an event will not be grounds for a refund or credit.

NOTE: AAAE reserves the right to postpone or cancel an event if the number of registrants is insufficient; due to acts of God; or any other reason beyond AAAE’s control. In this event, we will notify all registrants and credit the full registration fee towards another AAAE meeting, product or service. However, any costs incurred by the registrant, such as hotel cancellation or airline penalties, are the responsibility of the registrant. Confirmation letters will be emailed to attendees within two weeks of receipt of registration. However, if you have not received a confirmation email two business days prior to the meeting, and you enrolled at least two weeks prior to the meeting, please contact the AAAE Meetings Department at 703.824.0504 or AAAEmeetings@aaae.org. Please note failure to receive a confirmation letter before an event will not be grounds for a refund.

Media Access Policy:

AAAE reserves the right to grant at its sole discretion access to TV, radio, and print media organizations or individuals that have registered and received prior authorization from AAAE at least 72 hours prior to an AAAE event they wish to cover. Due to the sensitive nature of some discussions, not all sessions at some AAAE events will be open to media. AAAE retains the sole right to grant or refuse media access for any event or section of an event it operates.

Photo/Video Disclaimer:

By registering for and attending any AAAE event, you agree that your image may be used at any time, without further notification, for printed materials, web sites, social media and other marketing purposes.

Hotel Accommodations

Rooms are being held at the Sofitel Warsaw Victoria, located at 11, Królewska Street, 00-065 Warsaw, Poland. Attendees are eligible for a special rate of 766,80 zł/night, approximately $190/night (pending current currency conversion) exclusive of applicable room taxes and fees.

Room rate includes breakfast. Guests guarantee the reservation in case of non-arrival or late arrival.

Rooms may sell out, so make your reservations today!

book online

Travel

Traveling to Poland from outside the country? Be sure the check visa requirements and apply early!

Airline Information

United Airlines and Delta Air Lines have been selected as the official air carriers for this meeting. When booking United, refer to the offer code ZQ59414458. When booking Delta, refer to meeting code NY3L2.

United Airlines has been selected as one of the official air carriers for this meeting. United Airlines is pleased to offer discounts of 2% to 10% off published fares. Save an additional 3% by booking your own reservations at www.united.com. Choose your flight times, and access your meeting discounts by inserting ZQ59414458 in the Promotions and Certificates Offer Code box. Or Call your travel professional or United Meetings at 800.426.1122 for reservations. Refer to Z Code ZQ59 and Agreement Code: 414458.

Delta Air Lines is pleased to offer special discounts for American Association of Airport Executives Please click here to book your flights! You may also call Delta Meeting Network® at 1.800.328.1111* Monday–Friday, 7:00 a.m. – 7:30 p.m. (CT) and refer to Meeting Event Code NY3L2.

*Please note there is not a service fee for reservations booked and ticketed via our reservation 800 number.

Ground Transportation

Check back for ground transportation information.

This conference is designed to provide business executives with an edge in developing meaningful working relationships in the U.S./Central European airport/aviation market. Increase your company's visibility by sponsoring. You will be demonstrating your company's dedication to promoting excellence through education with your target audience. Sponsoring and/or exhibiting offers a strong platform to showcase your continued leadership and commitment to international collaboration.

Exhibitor Benefits:

Direct Access to Key Decision-Makers: Engage with senior airport executives, government officials, and industry leaders from North America and Central Europe in one focused forum.
Showcase Products and Innovations: Demonstrate your latest technologies, services, and solutions to an influential and targeted audience actively seeking new partners and advancements.
Networking Opportunities: Build relationships with potential clients, partners, and collaborators during dedicated networking sessions, coffee breaks, and social events.
Market Expansion and Business Development: Tap into new markets and explore cross-border opportunities with airlines, airports, and aviation authorities from both regions.

We’re thrilled to have you join us, and we'd love your help in sharing the excitement. Whether you're a speaker, sponsor, exhibitor, or attendee, your voice plays a key role in building momentum for this year's event. To make it easy, we've put together social media graphics to promote your participation. Here, you'll find a variety of downloadable graphics to share on social media.

Ready to get started? Right-click on the graphic you want, click Open Image in New Tab, and save the photo. If you'd rather use Canva to add your photo and information, click the button below to access the template.

When you post on social media, be sure to tag @aaaedelivers on LinkedIn, Instagram, Facebook, and X!

IAAE North America/Central Europe Airport Issues Conference

Presented by

Hosted by

About the Conference

Returning to Where It All Began: Warsaw, 1995

Who Should Attend?

Why Warsaw?

Conference Agenda

Registration Fees & Deadlines

2025 REGISTRATION FEES

Cancellation Policy:

Media Access Policy:

Photo/Video Disclaimer:

Hotel & Travel

Hotel Accommodations

Travel

Airline Information

Ground Transportation

Sponsor Benefits:

Exhibitor Benefits:

Thank You to Our 2025 Hosts, Sponsors, and Exhibitors!

Contact Information

IAAE North America/Central Europe Airport Issues Conference

Presented by

Hosted by

About the Conference

Returning to Where It All Began: Warsaw, 1995

Who Should Attend?

Why Warsaw?

Conference Agenda

Sunday, October 19

Monday, October 20

Tuesday, October 21

Registration Fees & Deadlines

2025 REGISTRATION FEES

Cancellation Policy:

Media Access Policy:

Photo/Video Disclaimer:

Hotel & Travel

Hotel Accommodations

Travel

Airline Information

Ground Transportation

Sponsor and/or Exhibit to Make a Lasting Impression!

Sponsor Benefits:

Exhibitor Benefits:

Thank You to Our 2025 Hosts, Sponsors, and Exhibitors!

Social Media Kit

Contact Information