40th Annual Aviation Issues Conference

NOTE: Please note that there are several companies (National Travel Association, Global Housing, Exhibition Housing Services, etc) who may contact AAAE attendees and exhibitors claiming they are calling on behalf of AAAE and are the official housing company for the conference. The only way to make reservations within the AAAE block and to receive the discounted rate at the Diplomat Hotel is to make your reservation directly with the hotel. AAAE does not contract with third parties to make hotel reservations, and you should only be providing your credit card information directly to employees of the hotel. Always ask about the AAAE block rate when making your reservation with the hotel. Reservations made with unauthorized third party companies are not valid reservations. In the event that you book rooms through any such organization, AAAE will not be able to assist you should rooms be unavailable upon your arrival at the hotel. Should you receive any of these calls or have any questions, please contact Jonna Thoma, AAAE, at 703.797.2578.

PLEASE NOTE, HOTEL ROOMS ARE FOR THOSE INDIVIDUALS ATTENDING THE AAAE AVIATION ISSUES CONFERENCE. 

Tax for all rooms are currently 17.962%. All rates are based on single/double occupancy. 

All reservations must be accompanied by a two (2) night's room and tax deposit. The guest room rates are quoted exclusive of any applicable taxes (currently 17.962%), applicable service fees, and/or Hotel-specific fees in effect at the time of the event.

All rates are based on single or double occupancy. Each extra person sharing a room will be charged an additional $75.00 plus tax per night, beginning with the third adult.  There will be no charge for children under the age of 18 years sharing the same room with their parents and utilizing existing bedding.  Maximum occupancy is four (4) adults or two (2) adults and two (2) children per room. A $75 rollaway fee applies. This fee is waived if guest is paying additional for the third and fourth adult. are available upon request.  The maximum number of rollaway per room or suite is one (1).  Rooms with 2 beds are unable to accommodate a rollaway.

Reservations will require a two nights' deposit. The last day to receive this discounted rate is Friday, December 5, 2025. Rooms may sell out before this date, so plan to make your reservations early.  

Late Cancellations/No-Shows:

Hotel reservation cancellation information: Cancellation of individual reservations made up to 60 days prior to arrival are subject to cancellation fee of one (1) nights room and tax. For reservations cancelled within 60 days prior to arrival, individuals will be responsible for two (2) nights room and tax.

 Shortened Reservations: Individual reservations where the original reservation dates have been shorted up to 30 days prior to arrival will be accepted and the deposit refunded for those rooms for up to two (2) full night’s stay.   For reservations shortened within 30 days prior to arrival, individuals will be responsible for 100% of the reservation.

Additional Hotel Option:

Check back for additional hotel options.