F. Russell Hoyt
National Airports Conference (NAC)
Elevating Airports, Connecting the World
September 28-30, 2025 | Salt Lake City, UT
The countdown to this event is over!
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Plan to join us in Salt Lake City, Utah, September 28-30, for the F. Russell Hoyt National Airports Conference (NAC).
This year's theme is Elevating Airports, Connecting the World.
Benefits of Attending
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Receive timely updates on the most crucially important issues impacting your airport
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Make connections with leaders from across the country
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Earn plenty of CEUs to maintain your certification
Conference Agenda
Sunday, September 28
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AAAE Board Meeting
8:30 a.m. - 12:30 p.m.
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Registration
3 - 7 p.m.
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Committee Meetings
3 - 4:15 p.m.
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NAC Committee Meeting (NAC Committee Members Only)
4:45 - 5:15 p.m.
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Claudia Holliway Newcomers' Reception
Sponsored by:
Michael Baker International
5:15 - 6 p.m.
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Welcome Reception
6 - 7 p.m.
Monday, September 29
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Registration
7:30 a.m - 5 p.m.
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Committee Meetings
7:30 - 8:45 a.m.
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Breakfast with Exhibitors
7:30 - 9 a.m.
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Silent Auction for AAAE Foundation
8 a.m. - 5 p.m.
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Conference Welcome and Opening Remarks
9 - 9:30 a.m.
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General Session I – State of the Industry
9:30 - 10:30 a.m.
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Refreshment Break with Exhibitors
10:30 - 11 a.m.
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Small Group Discussion A - Workforce Recruitment and Retention
11 a.m. - 12:15 p.m.
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Small Group Discussion B - Selecting the Right Tools for ORAT
11 a.m. - 12:15 p.m.
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Luncheon with Keynote Speaker
12:15 - 1:45 p.m.
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Small Group Discussion A - New Technologies and Innovations in Baggage Handling
1:45 - 3 p.m.
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Small Group Discussion B - Impacts of Natural Disasters and How to Plan
1:45 - 3 p.m.
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Refreshment Break with Exhibitors
3 - 3:45 p.m.
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General Session II - Washington Update
3:45 - 4:45 p.m.
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Monday Night Event, Sponsored by Salt Lake City International Airport
6 - 9 p.m.
Tuesday, September 30
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Registration
8 a.m. - 5 p.m.
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Committee Meetings
8 - 9 a.m.
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Breakfast with Exhibitors
8 - 9 a.m.
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Silent Auction for AAAE Foundation
8 - 11 a.m.
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General Session III: Managing Multiple Stakeholders During Capital Improvement Programs
9 - 10 a.m.
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General Session IV: Hosting Large Scale Events
10 - 11 a.m.
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Refreshment Break with Exhibitors
11 - 11:30 a.m.
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Small Group Discussion A - Moving Beyond After Action Reports
11:30 a.m. - 12:45 p.m.
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Small Group Discussion B - Drones at Airports
11:30 a.m. - 12:45 p.m.
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Luncheon w. Keynote Speaker
12:45 - 2:15 p.m.
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Roundtables by Hub Size
2:15 - 3:30 p.m.
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Refreshment Break with Exhibitors
3:30 - 4 p.m.
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General Session V: Focus on the Customer Experience
4 - 5 p.m.
Wednesday, October 1
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Airport Tour - Salt Lake City International Airport
8:30 - 11:30 a.m.
Registration Fees & Deadlines
You acknowledge that in registering for and attending this AAAE event, you agree to adhere to the cancellation policy noted below, AAAE's Duty of Care, and AAAE's Code of Conduct and Terms and Conditions.
If you are not seeing the correct pricing appear for your member type, please contact member.services@aaae.org to complete your registration for this event.
Register for both the NAC and Essentials workshop and receive $25 off each registration. Use promo code NAC2025.
2025 REGISTRATION FEES
Registration fees include the welcome reception, two continental breakfast, two lunches, all breaks, airport tour, and materials.
On/Before |
After |
|
---|---|---|
AAAE/IAAE Member |
$800 |
$900 |
Non-Member |
$950 |
$1,050 |
Federal Government Rate |
$450 |
$500 |
AAAE accepts registration regardless of race, religion, sexual orientation, sex, physical disability, and national or ethnic origin. This includes but is not limited to admissions, employment, and educational services. If you require any special assistance to participate or have special dietary requirements, email aaaemeetings@aaae.org.
Cancellation Policy:
Registrations and cancellations must be submitted in writing. Cancellation requests received before Friday, September 12, 2025, are subject to a $125 processing fee and will be processed after the meeting takes place. There will be no refunds after this date. Substitutions will be accepted without penalties and no-shows will be billed. For all inquiries regarding cancellations and refunds, please contact the AAAE Meetings Department at 703.824.0504 or email aaaemeetings@aaae.org. By submitting a completed registration form, you acknowledge that you have read and understand the cancellation policy.
NOTE: AAAE reserves the right to postpone or cancel an event if the number of registrants is insufficient; due to acts of God; or any other reason beyond AAAE’s control. In this event, we will notify all registrants and credit the full registration fee towards another AAAE meeting, product or service. However, any costs incurred by the registrant, such as hotel cancellation or airline penalties, are the responsibility of the registrant. Confirmation letters will be emailed to attendees within two weeks of receipt of registration. However, if you have not received a confirmation email two business days prior to the meeting, and you enrolled at least two weeks prior to the meeting, please contact the AAAE Meetings Department at 703.824.0504 or AAAEmeetings@aaae.org. Please note failure to receive a confirmation letter before an event will not be grounds for a refund.
Media Access Policy
AAAE reserves the right to grant at its sole discretion access to TV, radio and print media organizations or individuals that have registered and received prior authorization from AAAE at least 72 hours prior to an AAAE event they wish to cover. Due to the sensitive nature of some discussions, not all sessions at some AAAE events will be open to media. AAAE retains the sole right to grant or refuse media access for any event or section of an event it operates.
Hotel & Travel
NOTE: Please note that there are several companies (National Travel Association, Global Housing, Exhibition Housing Services, etc.) who may contact AAAE attendees and exhibitors claiming they are calling on behalf of AAAE and are the official housing company for the conference. The only way to make reservations within the AAAE block and to receive the discounted rate at the Diplomat Hotel is to make your reservation directly with the hotel. AAAE does not contract with third parties to make hotel reservations, and you should only be providing your credit card information directly to employees of the hotel. Always ask about the AAAE block rate when making your reservation with the hotel. Reservations made with unauthorized third party companies are not valid reservations. In the event that you book rooms through any such organization, AAAE will not be able to assist you should rooms be unavailable upon your arrival at the hotel. Should you receive any of these calls or have any questions, please contact Jonna Thoma, AAAE, at 703.797.2578.
Hotel Accommodations
Rooms are being held at Hyatt Regency Salt Lake City, 170 South West Temple, Salt Lake City, UT, 84101; phone 801.596.1234. All attendees will receive a special rate of $279 single/double, plus tax (which is currently 13.82%). The last day to receive this discounted rate is Thursday, September 4, 2025. Rooms may sell out before this date, so plan to make your reservations early.
Travel

Ground Transportation
The Salt Lake City International Airport (SLC) is located approximately 7 miles from the Hyatt Regency and will take approximately 15 minutes to get there. A taxi will cost approximately $25/way. Uber and Lyft are available in the middle traffic lane on the ground level outside of the terminal. Learn more about ground transportation at SLC.
Valet Parking: Hotel guests can enjoy valet parking for a fee, including in-and-out privileges. ChargePoint charging stations are available upon request for electric vehicles; fees apply. - $37 daily
Self-Parking: Hotel guests can enjoy self-parking for a fee, including in-and-out privileges. ChargePoint charging stations are available upon request for electric vehicles; fees apply. - $25 daily
Airline Information
United Airlines and Delta Air Lines have been selected as the official air carriers for this meeting.
United Airlines has been selected as one of the official air carriers for this meeting. You may book online via www.united.com and enter the Offer Code ZQ59414458 in the Offer Code box or call United Reservations Meetings Desk at 800.426.1122 and provide the Z Code ZQ59 and Agreement Code 414458. For all tickets issued through United Meetings Reservations Desk, there will be a $25 per ticket service fee collected. This fee is subject to change without notice. Such service fee is nonrefundable and applies to all itineraries, one-way or round-trip. Black-out dates apply.
Delta Air Lines is pleased to offer special discounts for American Association of Airport Executives. Please click here to book your flights. You may also call Delta Meeting Network® at 1.800.328.1111* Monday–Friday, 7 a.m. – 7:30 p.m. (CT) and refer to Meeting Event Code NMUFW. *Please note there is not a service fee for reservations booked and ticketed via the reservation 800 number.
Gain Exposure with Sponsorship!
Sponsorship Levels
Level |
Benefits |
Platinum Wings ($8,000 and up) |
Attendee Roster; 3 Complimentary Registrations; Complimentary Tabletop Exhibit |
Gold Wings ($6,000-7,999) |
Attendee Roster; 2 Complimentary Registrations; Complimentary Tabletop Exhibit |
Silver Wings ($4,000-5,999) |
Attendee Roster; 1 Complimentary Registration |
Bronze Wings ($2,501-3,999) |
Attendee Roster |
Airport Angel ($2,500) |
Listing as Airport Angel |
Available Opportunities
Airport Angel
Co-Sponsor Rate: $2,500
General Sessions
General Session I
Co-Sponsor Rate: $6,500
General Session II
Co-Sponsor Rate: $6,500
General Session III
Co-Sponsor Rate: $6,500
General Session IV
Co-Sponsor Rate: $6,500
General Session V
Co-Sponsor Rate: $6,500
Events
Claudia Holliway Newcomers' Reception
Exclusive Sponsorship Rate: $15,000
Welcome Reception
Exclusive Sponsorship Rate: $15,000
Monday Breakfast
Co-Sponsor Rate: $7,000
Monday AM Break
Co-Sponsor Rate: $6,000
Monday Breakout Sessions
Co-Sponsor Rate: $5,000
Monday Keynote Luncheon
Co-Sponsor Rate: $8,000
Monday PM Break
Co-Sponsor Rate: $6,000
Monday Evening Event
Sponsored by Conference Host
Tuesday Breakfast
Co-Sponsor Rate: $7,000
Tuesday AM Break
Co-Sponsor Rate: $6,000
Tuesday Breakout Sessions
Co-Sponsor Rate: $5,000
Tuesday Keynote Luncheon
Co-Sponsor Rate: $8,000
Tuesday Roundtable Discussions
Co-Sponsor Rate: $3,800
Tuesday PM Break
Co-Sponsor Rate: $6,000
Other Opportunities
Notepads and Pens (sponsor supplied)
Exclusive Sponsorship Rate: $6,500
Lanyards / Name Badges
Exclusive Sponsorship Rate: $15,000
Tote Bags
Exclusive Sponsorship Rate: $15,000
Hotel Key Cards*
Exclusive Sponsorship Rate: $6,000
Mobile App
Co-Sponsor Rate: $7,500
Sponsor’s Right of First Refusal
In recognition of the sponsoring company’s support of the National Airports Conference, AAAE agrees that with respect to the following year, companies with EXCLUSIVE sponsorship will have the right of first refusal over all other potential sponsors for the same sponsorship of the same event or item, in the subsequent year.
Sponsoring companies are eligible for this right of first refusal to renew their sponsorship only if the company has exclusively sponsored an event; however, the benefits and consideration of the sponsorship may be renegotiated as necessary. Sponsor shall have 120 days following the conclusion of the National Airports Conference to renew their sponsorship for the following year. If the sponsoring company fails to notify AAAE of its intention to renew its sponsorship within the 120-day period, AAAE reserves the right to open the opportunity to the public without providing prior notice to the previous year’s sponsoring company.

Build brand recognition by having your brand front and center at the top events and branded items of the conference.
AAAE/Airport Business Solutions
Essentials of Airport Business Management Workshop
September 27-28, 2025 | Salt Lake City, UT
Held in conjunction with the NAC, this interactive workshop will focus on dealing with and managing non-airline-related business functions at airports, and will provide attendees with an overview of property and business management issues confronting airports of all sizes. Register for both the NAC and Essentials workshop and receive $25 off each registration. Use promo code NAC2025.
2025 REGISTRATION FEES
Registration includes two continental breakfast, two lunches, all refreshment breaks and workshop materials.
On/Before |
After |
|
---|---|---|
Member |
$650 |
$700 |
Non-Member |
$700 |
$750 |
Saturday, September 21
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Registration and Continental Breakfast
8 -8:30 a.m.
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Welcome and Overview
8:30 - 8:45 a.m.
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Session 1 - Business Plans and Their Role in Daily Management
8:45 - 10:15 a.m.
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Refreshment Break
10:15 - 10:30 a.m.
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Session 2 - Leases and Leasing Issues
10:30 a.m. - 12 p.m.
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Lunch
12 - 1:15 p.m.
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Session 3 - Appraisals and Market Rent Studies
1:15 - 2:30 p.m.
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Refreshment Break
2:30- 2:45 p.m.
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Session 4 - FBO 101
2:45 - 4:30 p.m.
Sunday, September 22
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Continental Breakfast
8 - 8:30 a.m.
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Review & Follow-up from Day 1
8:30 - 9:30 a.m.
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Session 5 - Airport Management Document Overview
9:30 - 10:30 a.m.
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Refreshment Break
10:30 - 10:45 a.m.
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Session 6 - Minimum Standards
10:45 a.m. - 12 p.m.
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Lunch
12 - 1:15 p.m.
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Session 7 - Airport Rules & Regulations
1:15 - 2:30 p.m.
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Refreshment Break
2:30 - 2:45 p.m.
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Session 8 - Other Policy Documents/Miscellaneous Management Issues
2:45 - 4 p.m.
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Adjournment
4 - 4:30 p.m.
Contact Information
Questions? Contact Us!
Program, Press/Media Inquiries
Brian Kalish
703.575.2461
NAC and Workshop Registration, Hotel Reservations, and Logistics
Jonna Thoma
703.797.2578
Exhibit and Sponsorship Opportunities
Amy Trivette
703.575.2471