F. Russell Hoyt
National Airports Conference (NAC)

Airports for Everyone Under the Sun

September 22-24, 2024 | Fort Lauderdale, Fla.

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Plan to join us in Fort Lauderdale, Florida, September 22-24, 2024, for the F. Russell Hoyt National Airports Conference (NAC). This year's theme is Airports for Everyone Under the Sun.

Benefits of Attending

  • Receive timely updates on the most crucially important issues impacting your airport
  • Make connections with leaders from across the country
  • Earn plenty of CEUs to maintain your certification

Keynote Speakers

Registration Fees & Deadlines

You acknowledge that in registering for and attending this AAAE event, you agree to adhere to the cancellation policy noted below, AAAE's Duty of Care, and AAAE's Code of Conduct and Terms and Conditions.

If you are not seeing the correct pricing appear for your member type, please contact member.services@aaae.org to complete your registration for this event.

2024 REGISTRATION FEES

 

On/Before
August 9, 2024

After
August 9 2024

AAAE/IAAE Member

$750

$850

Non-Member

$900

$1,000

Federal Government Rate

$450

$500

AAAE accepts registration regardless of race, religion, sexual orientation, sex, physical disability and national or ethnic origin. This includes but is not limited to admissions, employment and educational services. If you require any special assistance to participate or have special dietary requirements, email aaaemeetings@aaae.org.

Cancellation Policy:

Registrations and cancellations must be submitted in writing. Cancellation requests received before Friday, September 6, 2024, are subject to a $125 processing fee and will be processed after the meeting takes place. There will be no refunds after this date. Substitutions will be accepted without penalties and no-shows will be billed. For all inquiries regarding cancellations and refunds, please contact the AAAE Meetings Department at 703.824.0504 or email aaaemeetings@aaae.org.  By submitting a completed registration form, you acknowledge that you have read and understand the cancellation policy.

NOTE: AAAE reserves the right to postpone or cancel an event if the number of registrants is insufficient; due to acts of God; or any other reason beyond AAAE’s control. In this event, we will notify all registrants and credit the full registration fee towards another AAAE meeting, product or service. However, any costs incurred by the registrant, such as hotel cancellation or airline penalties, are the responsibility of the registrant. Confirmation letters will be emailed to attendees within two weeks of receipt of registration. However, if you have not received a confirmation email two business days prior to the meeting, and you enrolled at least two weeks prior to the meeting, please contact the AAAE Meetings Department at 703.824.0504 or AAAEmeetings@aaae.org. Please note failure to receive a confirmation letter before an event will not be grounds for a refund.

Media Access Policy

AAAE reserves the right to grant at its sole discretion access to TV, radio and print media organizations or individuals that have registered and received prior authorization from AAAE at least 72 hours prior to an AAAE event they wish to cover. Due to the sensitive nature of some discussions, not all sessions at some AAAE events will be open to media. AAAE retains the sole right to grant or refuse media access for any event or section of an event it operates.

Hotel & Travel

NOTE: Please note that there are several companies (National Travel Association, Global Housing, Exhibition Housing Services, etc) who may contact AAAE attendees and exhibitors claiming they are calling on behalf of AAAE and are the official housing company for the conference. The only way to make reservations within the AAAE block and to receive the discounted rate at the Davenport Grand Hotel is to make your reservation directly with the hotel. AAAE does not contract with third parties to make hotel reservations, and you should only be providing your credit card information directly to employees of the hotel. Always ask about the AAAE block rate when making your reservation with the hotel. Reservations made with unauthorized third party companies are not valid reservations. In the event that you book rooms through any such organization, AAAE will not be able to assist you should rooms be unavailable upon your arrival at the hotel. Should you receive any of these calls or have any questions, please contact Jonna Thoma, AAAE, at 703.797.2578.

Diplomat Beach Resort

Hotel Accommodations

Rooms are being held at The Diplomat Beach Resort, 3555 South Ocean Drive, Fort Lauderdale, FL, 33019; phone 954.602.6000. All attendees will receive a special rate of $249 single/double, plus tax, plus a reduced resort fee of $29 per night. The last day to receive this discounted rate is Tuesday, August 20, 2024. Rooms may sell out before this date, so plan to make your reservations early.

Travel

groundtrans

Ground Transportation

The Fort Lauderdale-Hollywood International Airport (FLL) is located approximately 9 miles from the Diplomat Beach Resort and will take approximately 30 minutes to get there. A taxi will cost approximately $20/way. Uber and Lyft are available at designated areas of the terminal. Learn more about ground transportation at FLL.

Airline Information

United Airlines and Delta Air Lines have been selected as the official air carriers for this meeting.

United Airlines has been selected as one of the official air carriers for this meeting. You may book online via www.united.com and enter the Offer Code ZNSQ375349 in the Offer Code box or call United Reservations Meetings Desk at 800.426.1122 and provide the Z Code ZNSQ and Agreement Code 375349. For all tickets issued through United Meetings Reservations Desk, there will be a $25 per ticket service fee collected. This fee is subject to change without notice. Such service fee is nonrefundable and applies to all itineraries, one-way or round-trip. Black-out dates apply.

Delta Air Lines is pleased to offer special discounts for American Association of Airport Executives. Please click here to book your flights. You may also call Delta Meeting Network® at 1.800.328.1111* Monday–Friday, 7 a.m. – 7:30 p.m. (CT) and refer to Meeting Event Code  NM227. *Please note there is not a service fee for reservations booked and ticketed via the reservation 800 number.

Sponsorship Levels

Level

Benefits

Platinum Wings ($8,000 and up)

Attendee Roster; 3 Complimentary Registrations; Complimentary Tabletop Exhibit

Gold Wings ($6,000-7,999)

Attendee Roster; 2 Complimentary Registrations; Complimentary Tabletop Exhibit

Silver Wings ($4,000-5,999)

Attendee Roster; 1 Complimentary Registration

Bronze Wings ($2,501-3,999)

Attendee Roster

Airport Angel ($2,500)

Listing as Airport Angel

 

Available Opportunities

Airport Angel
 Co-Sponsor Rate: $2,500

General Sessions

General Session I
 Co-Sponsor Rate: $6,500

General Session II
 Co-Sponsor Rate: $6,500

General Session III
 Co-Sponsor Rate: $6,500

General Session IV
 Co-Sponsor Rate: $6,500

General Session V
 Co-Sponsor Rate: $6,500

Events

Claudia Holliway Newcomers' Reception
 Exclusive Sponsorship Rate: $15,000

Welcome Reception
 Exclusive Sponsorship Rate: $15,000

Monday Breakfast
 Co-Sponsor Rate: $7,000

Monday AM Break
 Co-Sponsor Rate: $6,000

Monday Breakout Sessions
 Co-Sponsor Rate: $5,000

Monday Keynote Luncheon
 Co-Sponsor Rate: $8,000

Monday PM Break
 Co-Sponsor Rate: $6,000

Monday Evening Event
 Sponsored by Conference Host

Tuesday Breakfast
Co-Sponsor Rate: $7,000

Tuesday AM Break
Co-Sponsor Rate: $6,000

Tuesday Breakout Sessions
Co-Sponsor Rate: $5,000

Tuesday Keynote Luncheon
Co-Sponsor Rate: $8,000

Tuesday Roundtable Discussions
Co-Sponsor Rate: $3,800

Tuesday PM Break
Co-Sponsor Rate: $6,000

Other Opportunities

Notepads and Pens (sponsor supplied)
 Exclusive Sponsorship Rate: $6,500

Lanyards / Name Badges
Exclusive Sponsorship Rate: $15,000

Tote Bags
Exclusive Sponsorship Rate: $15,000

Hotel Key Cards*
Exclusive Sponsorship Rate: $6,000

Mobile App
 Co-Sponsor Rate: $7,500

Sponsor’s Right of First Refusal

In recognition of the sponsoring company’s support of the National Airports Conference, AAAE agrees that with respect to the following year, companies with EXCLUSIVE sponsorship will have the right of first refusal over all other potential sponsors for the same sponsorship of the same event or item, in the subsequent year.

Sponsoring companies are eligible for this right of first refusal to renew their sponsorship only if the company has exclusively sponsored an event; however, the benefits and consideration of the sponsorship may be renegotiated as necessary. Sponsor shall have 120 days following the conclusion of the National Airports Conference to renew their sponsorship for the following year. If the sponsoring company fails to notify AAAE of its intention to renew its sponsorship within the 120-day period, AAAE reserves the right to open the opportunity to the public without providing prior notice to the previous year’s sponsoring company.

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Sponsorship

Build brand recognition by having your brand front and center at the top events and branded items of the conference.

AAAE/Airport Business Solutions
Essentials of Airport Business Management Workshop

September 21-22, 2024 | Fort Lauderdale, FL

Held in conjunction with the NAC, this interactive workshop will focus on dealing with and managing non-airline-related business functions at airports, and will provide attendees with an overview of property and business management issues confronting airports of all sizes.

2024 REGISTRATION FEES

 

On/Before
August 9, 2024

After
August 9, 2024

Member 

$600

$650

Non-Member

$650

$700

Thanks to Our Host Airport!

Contact Information

Questions? Contact Us!

Program, Press/Media Inquiries
Brian Kalish
703.575.2461

NAC and Workshop Registration, Hotel Reservations, and Logistics
Jonna Thoma
703.797.2578

Exhibit and Sponsorship Opportunities
Amy Trivette
703.575.2471