Airport Planning, Design, & Construction Symposium
March 12-14, 2025 | Henry B. Gonzalez Convention Center | San Antonio, TX
Presented in Partnership with
Special Thanks to Our Host:
The countdown to this event is over!
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Together with the Airport Consultants Council (ACC), we are proud to present the Airport Planning, Design, and Construction Symposium in San Antonio, TX, March 12-14, 2025.
The symposium is widely known as the preeminent technical event of the year where attendees learn about the latest information and developments affecting the industry.
2025 Highlights
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25 unique technical workshops with more than 80 technical presentations
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"Open Mic" sessions with FAA and TSA
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Networking sessions for thought-provoking discussions and connections
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Keynote talks and plenary sessions with industry leaders
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More than 90 exhibitors demonstrating new technologies and solutions
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Tenth year of the popular young professionals (YP) progratest
2025 Agenda
Click below to view the full agenda. Subject to change. Please check back for updates.
Tuesday, March 11
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Young Professionals Reception
6 - 8 p.m.
Reception will take place at Be Kind and Rewind, located at 115 Alamo Plaza.
Details:
o The 1st hour (6-7pm) is dedicated to Young Professionals (YP) attendance only.
o Food & drinks will be provided. DJ will be spinning.
o Dress in your favorite decade: 80s, 90s, and 00s! The best costume will win a prize!
Wednesday, March 12
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Continental Breakfast with Exhibitors
7 - 8 a.m.
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Registration
7 a.m. - 5:30 p.m.
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Welcome Remarks
8 - 8:45 a.m.
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Plenary Session 1
8:45 - 10 a.m.
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Young Professionals Program Orientation
10 - 11 a.m.
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Refreshment Break with Exhibitors
10 - 11 a.m.
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Workshop Concurrent Sessions One
11 a.m. -12:15 p.m.
- Planning/Environmental Track: Resilient Infrastructure in a Changing World
- Terminal/Landside Track: Revolutionizing Baggage Handling: Consolidation-Modernization-Optimization - Trends and Innovations
- Engineering/Airside Track: Sustainable Airfields: From Planning to Pavements
- PM/CM Track: Constructing the Future: Project Delivery Success in Major Airport Programs
- Innovation Track: AAAE ACT Session
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Keynote Lunch
12:15 - 2 p.m.
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Dessert with the Exhibitors
2 - 2:45 p.m.
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Concurrent Workshop Sessions Two
2:45 - 4 p.m.
- Planning/Environmental Track: Adaptive Master Planning - What's on the Horizon and What's Beyond
- Terminal/Landside Track: Budgeting for Terminal Development. A Roadmap to Successful Financial Planning
- Engineering/Airside Track: Planning for Resiliency: Hoping for the Best, Planning for the Worst
- PM/CM Track: Terminal Transformations: How Airline Owners are Changing the Game
- Innovation Track: Hyper-Personalization: Optimizing the Passenger Experience across Traveler Needs & Preferences
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Welcome Reception with Exhibitors
4 - 5:30 p.m.
Thursday, March 13
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Continental Breakfast with Exhibitors
7:15 - 8:15 a.m.
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Registration
7 a.m. - 5 p.m.
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Plenary Session 2
8:15 - 9:45 a.m.
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Refreshment Break with Exhibitors
9:45 - 10:15 a.m.
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Concurrent Workshop Sessions Three
10:15 - 11:30 a.m.
- Planning/Environmental Track: Equitable Design - A Practical, Pragmatic Approach
- Terminal/Landside Track: World Class Airports: Integrating Technology and Design for Success
- Engineering/Airside Track: Hot Topics
- PM/CM Track: Mastering Staff Augmentation: Strategies for Delivering Effective Aviation Capital Programs
- Innovation Track: Practical Mobility: Where and when AAM fits into an Airport Ecosystem
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Awards Luncheon
11:30 a.m. -1 p.m.
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Dessert with the Exhibitors
1 - 1:45 p.m.
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Concurrent Workshop Sessions Four
1:45 - 3 p.m.
- Planning/Environmental Track: Environmental Policy and the 2024 FAA Reauthorization
- Terminal/Landside Track: Small Changes, Big Impact: Enhancing Airport Efficiency and Passenger Experience
- Engineering/Airside Track: Construction on the Airfield: Lessons Learned from the Trenches
- PM/CM Track: Turbulence Free Construction: Harmonizing Stakeholders in Airfield Development
- Innovation Track: True Airport Intelligence: Unlocking the Power of AI and Digital Transformation
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Refreshment Break with Exhibitors
3 - 3:45 p.m.
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Concurrent Workshop Sessions Five
3:45 - 5 p.m.
- Planning/Environmental Track: The Journey to Net Zero in the Airport Industry
- Terminal/Landside Track: The Future of Cargo: Optimizing Facilities at Constrained Airports
- Engineering/Airside Track: With a Little Help from My (Technology) Friends: Utilizing Technology and Tools to Help Improve Designs
- PM/CM Track: Modular Construction: Unlocking Next-Level Efficiency through Advanced Aviation Construction Techniques
- Innovation Track: Revenue Generation: Creative Ways to Make Money in Airports
Friday, March 14
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Continental Breakfast
8 - 9 a.m.
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FAA Open Mic
9 - 10:15 a.m.
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Refreshment Break
10 - 10:15 a.m.
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TSA Open Mic
10:15 - 11:15 a.m.
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YP Program Winner Announcement
11:15 - 11:30 a.m.
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Track Summaries & Closing Remarks
11:15 a.m. - 12 p.m.
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Bus Loading for San Antonio International Airport Tour
1 - 1:30 p.m.
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San Antonio International Airport Tour
1:30 - 4 p.m.
Registration Information
You acknowledge that in registering for and attending this AAAE/ACC event, you agree to adhere to the cancellation policy noted below, AAAE & ACC's Duty of Care, and AAAE & ACC's Code of Conduct and Terms and Conditions.
Fees & Deadlines
Registration Type |
Early Bird RateOn or BeforeJanuary 10, 2025 |
Regular RateAfter January 10, 2025 |
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ACC or AAAE Member Full Conference | $795 | $845 |
Non-Member Full Conference | $995 | $1,045 |
ACC or AAAE Member Corporate | $795 | $845 |
Non-Member Corporate | $995 | $1,045 |
Federal Government | $670 | $670 |
Student* | $395 | $395 |
One-Day Only (Wed or Thur) | $545 | $545 |
Sponsor/Exhibitor Extra Staff | $595 | $670 |
*To qualify, must be a full-time student not working in the aviation industry. A copy of your student ID may be requested.
Single Day Rates will also be available onsite.
CANCELLATION POLICY: Registrations, cancellations and refund requests must be submitted in writing. All cancellation requests for registrations received on or before Friday, February 21, 2025, are subject to a $175 cancellation processing fee; approved refunds will be processed after the meeting takes place. There will be no refunds of any kind after this date. Cancellations with outstanding invoices received within two weeks of the start of the conference, will require full payment on the balance due. Refunds will not be provided, and balance dues will not be forgiven for no-shows. Substitutions within the same conference will be accepted without penalties. The difference between member and non-member price will be charged if a non-member replaces a member. Substitutions will be accepted with a written request to AAAEmeetings@aaae.org. The individual substituting for the original registrant is responsible for all financial obligations (balance due; difference in fees due to membership type) associated with that substitution. For all inquiries regarding cancellations, refunds and substitutions, please contact the AAAE Meetings Department at 703.824.0500 or email AAAEmeetings@aaae.org. By submitting a completed registration form, you acknowledge that you have read and understand the cancellation policy. Please note failure to receive a confirmation letter before an event will not be grounds for a refund or credit.
IMPORTANT: AAAE reserves the right to postpone or cancel an event if the number of registrants is insufficient; due to acts of God; or any other reason beyond AAAE’s control. In this event, we will notify all registrants by email and credit the full registration fee towards another AAAE meeting, product or service. However, any costs incurred by the registrant, such as hotel cancellation or airline penalties, are the responsibility of the registrant. Confirmation emails will be sent to attendees shortly after receipt of registration. However, if you have not received a confirmation email two business days prior to the meeting, and you enrolled at least two weeks prior to the meeting, please contact the AAAE Meetings Department at 703.824.0500 or email AAAEmeetings@aaae.org. Please note failure to receive a confirmation letter before an event will not be grounds for a refund.
Hotel & Travel
Hotel Accommodations
Discover official hotel accommodations for the AAAE/ACC Airport Planning, Design, & Construction Symposium in San Antonio. Beware of unauthorized solicitations. Be sure to reserve your stay by February 17 to guarantee our discounted rates!
Transportation Information
Book your flights with United Airlines for the meeting with exclusive discounts. Ground transportation options also available. Save on your travel today!
Local Information
From the San Antonio River Walk to the Alamo, get to know our host city and discover the best things to do at Visit San Antonio.
Exhibits & Sponsorship
Reach more than 1,800 airport industry leaders at the AAAE/ACC Airport Planning, Design, & Construction Symposium—the preeminent technical event for airports and those who consult and provide services to airports.
Who Should Exhibit/Sponsor?
Airport professionals and industry consultants involved in these chief areas, to name a few:
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Architecture
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Planning
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Environmental Issues
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IT Services
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Airport Operations
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Engineering
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Security
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Program and Construction Management
In 2024, we hosted more than 1,800 professionals, representing 130 airports plus numerous consulting firms, construction companies, industry suppliers, airlines, and government agencies.
Opportunities
With a variety of sponsored events, sponsored items like lanyards and carpet decals, and a vast exhibit hall to demonstrate your services, the symposium provides the perfect opportunity for you to get in front of these key decisionmakers.
Exhibits
Showcase your innovative products and services while you meet face-to-face with your primary target audience.
Sponsorship
Build brand recognition by having your brand front and center at the top events and branded items of the conference.
Exhibitor/Sponsor Service Center
If you are an existing exhibitor or sponsor, please use the link below to log into the Exhibitor/Sponsor Service Center. This is where you can update your directory listing, upload your logo and description, pay any balances, access the Service Kit, important documents, and more.
Questions? Contact Us!
Program Information
Sylvia Palmer, ACC
703.683.5900
Registration
Samantha Wittie, AAAE
571.560.1854
Hotel & Meeting Logistics
Stephanie Santini, AAAE
703.797.2558
Sponsorship & Exhibit Sales
Amy Trivette, AAAE
703.575.2471
Sponsorship & Exhibit Sales
Lisa C. Williams, CMP, CEM, AAAE
571.560.1765
Sponsor/Exhibitor Customer Service
Kathryn Moore, AAAE
571.560.1747
Continuing Education Credits
Lisa Deyo, ACC
703.479.8862
YP Program Details
Grace Healey, ACC
Press/Media Inquiries
Brian Kalish, AAAE
703.575.2461