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Airport Planning, Design, & Construction Symposium

March 12-14, 2025 | Henry B. Gonzalez Convention Center |  San Antonio, TX

Presented in Partnership with

Special Thanks to Our Host:

Airport Consultants Council (ACC)
San Antonio International Airport (SAT)

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Together with the Airport Consultants Council (ACC), we are proud to present the Airport Planning, Design, and Construction Symposium in San Antonio, TX, March 12-14, 2025.

The symposium is widely known as the preeminent technical event of the year where attendees learn about the latest information and developments affecting the industry.

2025 Highlights

  • 25 unique technical workshops with more than 80 technical presentations

  • "Open Mic" sessions with FAA and TSA

  • Networking sessions for thought-provoking discussions and connections

  • Keynote talks and plenary sessions with industry leaders

  • More than 90 exhibitors demonstrating new technologies and solutions

  • Tenth year of the popular young professionals (YP) program

2025 Agenda

Click below to view the full agenda. Subject to change. Please check back for updates.

Registration Information

You acknowledge that in registering for and attending this AAAE/ACC event, you agree to adhere to the cancellation policy noted below, AAAE & ACC's Duty of Care, and AAAE & ACC's Code of Conduct and Terms and Conditions.

Fees & Deadlines

Registration Type
Early Bird Rate
On or Before
January 10, 2025
Regular Rate
After January 10, 2025
ACC or AAAE Member Full Conference  $795 $845
Non-Member Full Conference  $995 $1,045
ACC or AAAE Member Corporate  $795 $845
Non-Member Corporate $995 $1,045
Federal Government  $670 $670
Student*  $395 $395
One-Day Only (Wed or Thur) $545 $545
Sponsor/Exhibitor Extra Staff $595 $670

*To qualify, must be a full-time student not working in the aviation industry. A copy of your student ID may be requested.

Single Day Rates will also be available onsite.

CANCELLATION POLICY: Registrations, cancellations and refund requests must be submitted in writing. All cancellation requests for registrations received on or before Friday, February 21, 2025, are subject to a $175 cancellation processing fee; approved refunds will be processed after the meeting takes place. There will be no refunds of any kind after this date. Cancellations with outstanding invoices received within two weeks of the start of the conference, will require full payment on the balance due. Refunds will not be provided, and balance dues will not be forgiven for no-shows. Substitutions within the same conference will be accepted without penalties. The difference between member and non-member price will be charged if a non-member replaces a member. Substitutions will be accepted with a written request to AAAEmeetings@aaae.org. The individual substituting for the original registrant is responsible for all financial obligations (balance due; difference in fees due to membership type) associated with that substitution. For all inquiries regarding cancellations, refunds and substitutions, please contact the AAAE Meetings Department at 703.824.0500 or email AAAEmeetings@aaae.org. By submitting a completed registration form, you acknowledge that you have read and understand the cancellation policy. Please note failure to receive a confirmation letter before an event will not be grounds for a refund or credit.

IMPORTANT: AAAE reserves the right to postpone or cancel an event if the number of registrants is insufficient; due to acts of God; or any other reason beyond AAAE’s control. In this event, we will notify all registrants by email and credit the full registration fee towards another AAAE meeting, product or service. However, any costs incurred by the registrant, such as hotel cancellation or airline penalties, are the responsibility of the registrant. Confirmation emails will be sent to attendees shortly after receipt of registration. However, if you have not received a confirmation email two business days prior to the meeting, and you enrolled at least two weeks prior to the meeting, please contact the AAAE Meetings Department at 703.824.0500 or email AAAEmeetings@aaae.org. Please note failure to receive a confirmation letter before an event will not be grounds for a refund.

Hotel & Travel

Hyatt Regency San Antonio

Hotel Accommodations

Discover official hotel accommodations for the AAAE/ACC Airport Planning, Design, & Construction Symposium in San Antonio. Beware of unauthorized solicitations. Be sure to reserve your stay by February 17 to guarantee our discounted rates!

Learn More
groundtrans

Transportation Information

Book your flights with United Airlines for the meeting with exclusive discounts. Ground transportation options also available. Save on your travel today!

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San Antonio, Texas

Local Information

From the San Antonio River Walk to the Alamo, get to know our host city and discover the best things to do at Visit San Antonio.

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Exhibits & Sponsorship

Reach more than 1,800 airport industry leaders at the AAAE/ACC Airport Planning, Design, & Construction Symposium—the preeminent technical event for airports and those who consult and provide services to airports.

Who Should Exhibit/Sponsor?

Airport professionals and industry consultants involved in these chief areas, to name a few:

  • Architecture

  • Planning

  • Environmental Issues

  • IT Services

  • Airport Operations

  • Engineering

  • Security

  • Program and Construction Management

In 2024, we hosted more than 1,800 professionals, representing 130 airports plus numerous consulting firms, construction companies, industry suppliers, airlines, and government agencies.

Opportunities

With a variety of sponsored events, sponsored items like lanyards and carpet decals, and a vast exhibit hall to demonstrate your services, the symposium provides the perfect opportunity for you to get in front of these key decisionmakers. 

Overhead view of the exhibit hall at the 2024 AAAE/ACC Airport Planning, Design, & Construction Symposium in Salt Lake City.

Exhibits

Showcase your innovative products and services while you meet face-to-face with your primary target audience.

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Tabletop sign thanking sponsors of the 2024 AAAE/ACC Airport Planning, Design, & Construction Symposium in Salt Lake City.

Sponsorship

Build brand recognition by having your brand front and center at the top events and branded items of the conference.

Learn More

Exhibitor/Sponsor Service Center

If you are an existing exhibitor or sponsor, please use the link below to log into the Exhibitor/Sponsor Service Center. This is where you can update your directory listing, upload your logo and description, pay any balances, access the Service Kit, important documents, and more.

Questions? Contact Us!

Program Information
Sylvia Palmer, ACC
703.683.5900

Registration
Samantha Wittie, AAAE
571.560.1854

Hotel & Meeting Logistics
Stephanie Santini, AAAE
703.797.2558

Sponsorship & Exhibit Sales
Amy Trivette, AAAE
703.575.2471

Sponsorship & Exhibit Sales
Lisa C. Williams, CMP, CEM, AAAE
571.560.1765

Sponsor/Exhibitor Customer Service
Kathryn Moore, AAAE
571.560.1747

Continuing Education Credits
Lisa Deyo, ACC
703.479.8862

YP Program Details
Grace Healey, ACC

Press/Media Inquiries
Brian Kalish, AAAE
703.575.2461

The Barclay Building | 601 Madison Street
Alexandria, VA 22314

Tel: 703-824-0500