The Rental Car Industry & Airports Workshop

May 5-7, 2025 | Nashville, TN

Presented in Partnership with

Special Thanks to Our Host Airport

Jacobsen|Daniels
Nashville International Airport

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About the Workshop

The AAAE/Jacobsen|Daniels Rental Car Industry and Airports Workshop brings together airport management, rental car representatives, consultants, and designers to discuss issues of common concern and consider potential solutions in a collegial and relaxed environment. Examine the issues surrounding rental car operations, facilities, and competition during this day-and-a-half interactive workshop.

Workshop Agenda

Subject to change. Please check back for updates.

Registration Fees and Deadlines

You acknowledge that in registering for and attending this AAAE event, you agree to adhere to the cancellation policy noted below, AAAE Duty of Care, and AAAE's Code of Conduct and Terms and Conditions.

If you are not seeing the correct pricing appear for your member type, please contact member.services@aaae.org to complete your registration for this event.

2025 REGISTRATION FEES

  On/Before
March 21, 2025
After
March 21, 2025
Airport Member $665 $690
Airport Non-Member $690

$715

Corporate Member $725

$775

Corporate Non-Member $800

$850

 

AAAE accepts registration regardless of race, religion, sexual orientation, sex, physical disability and national or ethnic origin. This includes but is not limited to admissions, employment and educational services. If you require any special assistance to participate or have special dietary requirements, email aaaemeetings@aaae.org.

Cancellation Policy:

Registrations and cancellations must be submitted in writing. Cancellation requests received before Friday, April 18, 2025, are subject to a $125 processing fee and will be processed after the meeting takes place. There will be no refunds after this date. Substitutions will be accepted without penalties and no-shows will be billed. For all inquiries regarding cancellations and refunds, please contact the AAAE Meetings Department at 703.824.0500 or email aaaemeetings@aaae.org.  By submitting a completed registration form, you acknowledge that you have read and understand the cancellation policy.

NOTE: AAAE reserves the right to postpone or cancel an event if the number of registrants is insufficient; due to acts of God; or any other reason beyond AAAE’s control. In this event, we will notify all registrants and credit the full registration fee towards another AAAE meeting, product or service. However, any costs incurred by the registrant, such as hotel cancellation or airline penalties, are the responsibility of the registrant. Confirmation letters will be emailed to attendees within two weeks of receipt of registration. However, if you have not received a confirmation email two business days prior to the meeting, and you enrolled at least two weeks prior to the meeting, please contact the AAAE Meetings Department at 703.824.0504 or AAAEmeetings@aaae.org. Please note failure to receive a confirmation letter before an event will not be grounds for a refund.

Media Access Policy

AAAE reserves the right to grant at its sole discretion access to TV, radio and print media organizations or individuals that have registered and received prior authorization from AAAE at least 72 hours prior to an AAAE event they wish to cover. Due to the sensitive nature of some discussions, not all sessions at some AAAE events will be open to media. AAAE retains the sole right to grant or refuse media access for any event or section of an event it operates.

Hotel & Travel

BNA Hilton

Hotel Accommodations

All conference sessions will be held at the Hilton BNA Nashville Airport Terminal, located at 2 Terminal Drive, Nashville, TN. For your convenience, a block of rooms has been made available and all attendees will receive a rate of $199 per night (single/double).

The last day to receive this discounted rate is Friday, April 11, 2025. Rooms may sell out before this date, be sure to make your reservation today! Reservations made after this date only can be honored on a space available basis at the hotel’s prevailing rates.

Cancellations received prior to 48 hours of arrival will not be charged.

Transportation

The Hilton BNA Nashville is located on Nashville International Airport property and is walking distance from the terminal. Downtown Nashville is 8 miles away from the airport and local taxis and TNC companies can provide you transportation.

Air Travel

United Airlines and Delta Air Lines have been selected as the official air carriers for this meeting.

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United Airlines has been selected as one of the official air carriers for this meeting. You may book online via www.united.com and enter the Offer Code ZQ59414458 in the Offer Code box or call United Reservations Meetings Desk at 800.426.1122 and provide the Z Code ZQ59 and Agreement Code 414458. For all tickets issued through United Meetings Reservations Desk, there will be a $25 per ticket service fee collected. This fee is subject to change without notice. Such service fee is nonrefundable and applies to all itineraries, one-way or round-trip. Black-out dates apply.

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Delta Air Lines is pleased to offer special discounts for American Association of Airport Executives. Please click here to book your flights. You may also call Delta Meeting Network® at 1.800.328.1111* Monday–Friday, 7 a.m. – 7:30 p.m. (CT) and refer to Meeting Event Code NY3L2.

*Please note there is not a service fee for reservations booked and ticketed via our reservation 800 number.

This workshop is designed to provide business executives with an edge in developing meaningful working relationships in the airport rental car industry. If your company wants to expand its business markets in this market, you need to increase your company's visibility at this event by sponsoring.

Events are sold on a first-come, first-served basis. If your company is seeking additional exposure, special opportunities also may be arranged. To sponsor the workshop, contact Holly Ackerman at holly.ackerman@aaae.org.

Contact Information

Questions? Contact Us!

Program & Sponsorship Information
Holly Ackerman
703.578.2507

Registration & Hotel Information
Dan Reilly
703.797.2526

Press & Media Inquiries
Brian Kalish
703.575.2461