Sponsorship Information
Build brand recognition by sponsoring the 99th Annual AAAE Conference & Exposition—connecting your company with more than 2,500 industry decision-makers at North America's largest airport conference. Extend your visibility even further with pre- and post-conference exposure to airport professionals at over 900 large, medium, and small hub airports, as well as FAA, DHS, and TSA personnel and policymakers on Capitol Hill.
Sponsorship places your company front and center across the conference's top events and high-visibility branding opportunities. Engage directly with representatives from more than 250 airports and numerous consulting firms at this must-attend industry gathering.
With a wide range of sponsorship options to suit any budget, our team is committed to helping you and your organization maximize your return on investment. If you don't see exactly what you're looking for in the prospectus, we're ready to develop a customized package tailored to your goals.
Available Opportunities
Combine multiple opportunities to achieve level status
- Events
- Items
- Signage Opportunities
Events
Sunday, May 16, 2027
- Exhibit Hall Grand Opening & Welcome Reception
Sponsor Level Benefits: Platinum Wings
Co-sponsorship: $22,000
Sponsored by Avis Budget Group; FedEx - Young Professionals Mixer
Sponsor Level Benefits: Bronze Wings
Co-sponsorship: $6,000 - Chapter Breakfast
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $9,000
Monday, May 17, 2027
- Continental Breakfast
Sponsor Level Benefits: Gold Wings
Co-sponsorship: $12,000 - Morning Education Sessions
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $10,000
Sponsored by Conrac Solutions - Morning Networking Break
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $7,500
Sponsored by Frequentis USA, Inc. - General Session I SOLD
Sponsor Level Benefits: Diamond Wings
Sponsored by Hudson by Avolta - Lunch in Exhibit Hall
Sponsor Level Benefits: Gold Wings
Co-sponsorship: $12,000
Sponsored by Burns & McDonnell; C&S Companies - Afternoon Education Sessions
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $10,000
Sponsored by Westnet - Afternoon Networking Break
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $7,500 - Volunteer Event
Sponsor Level Benefits: Gold Wings
Co-sponsorship: $12,000 - Chapter Breakfast
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $9,000
Tuesday, May 18, 2027
- Continental Breakfast
Sponsor Level Benefits: Gold Wings
Co-sponsorship: $12,000 - Morning Education Sessions
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $10,000 - Morning Networking Break
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $7,500
Sponsored by Conrac Solutions - General Session II
Sponsor Level Benefits: Platinum Wings
Co-sponsorship: $25,000
Sponsored by Crawford, Murphy & Tilly, Inc.; Signature Aviation; Westnet - Lunch in Exhibit Hall
Sponsor Level Benefits: Gold Wings
Co-sponsorship: $12,000 - Afternoon Education Sessions
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $10,000 - Dessert Break
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $7,500 - Afternoon Networking Break
Sponsor Level Benefits: Silver Wings
Co-sponsorship: $7,500 - Chair's Reception
Exclusive Sponsorship: $36,000 (Platinum Wings)
Co-sponsorship: $18,000 (Gold Wings)
Items
- Notepads and Pens*
Sponsor Level Benefits: Bronze Wings
Exclusive Sponsorship: $5,000 - Mobile App
Sponsor Level Benefits: Gold Wings
Co-sponsorship: $12,000 - Hotel Key Cards
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $40,000 - Lanyards*
Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $30,000 - Name Badges
Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $30,000 - Tote Bags*
Sponsor Level Benefits: Diamond Wings
Exclusive Sponsorship: $40,000 - Welcome Beverage at Registration
Sponsor Level Benefits: Silver Wings
Exclusive Sponsorship: $9,500
- Coffee Sponsor Day One
Sponsor Level Benefits: Platinum Wings
Co-sponsorship: $25,000
- Coffee Sponsor Day Two
Sponsor Level Benefits: Gold Wings
Co-sponsorship: $15,000 - Welcome Reception Bars in Exhibit Hall (Exclusive Sponsor Per Bar)
Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $25,000 - Email to registered attendees
Sponsor Level Benefits: Silver Wings
Sponsorship: $9,000 - Recharge Lounge in Exhibit Hall
Sponsor Level Benefits: Platinum Wings
Exclusive Sponsorship: $30,000
*Sponsor provides item
Signage Opportunities
- Escalator Runner & Clings to Exhibit Hall
Sponsor Level Benefits: Platinum Wings
Sponsorship: $30,000 - Stairs to Exhibit Hall
Sponsor Level Benefits: Platinum Wings
Sponsorship: $25,000 - Wall Cling on Landing to Exhibit Hall
Sponsor Level Benefits: Diamond Wings
Sponsorship: $40,000 - Glass Cling in Lobby
Sponsor Level Benefits: Bronze Wings
Sponsorship: $5,000 - Unlit Freestanding Wall
Sponsor Level Benefits: Gold Wings
Sponsorship: $18,000 - Illuminated Freestanding Wall
Sponsor Level Benefits: Platinum Wings
Sponsorship: $28,000 - Escalator Banner
Sponsor Level Benefits: Gold Wings
Sponsorship: $12,000 - Three-Sided Triangle Tower
Sponsor Level Benefits: Silver Wings
Sponsorship: $9,000
Sponsored by Conrac Solutions; Italian Trade Agency; Pape-Dawson
- Carpet Decal
Sponsor Level Benefits: Bronze Wings
Sponsorship: $5,000
Sponsored by Italian Trade Agency - Double-Sided Meter Board
Sponsor Level Benefits: Bronze Wings
Sponsorship: $5,000 - Floor Decal & Double-Sided Meter Board Combo
Sponsor Level Benefits: Silver Wings
Sponsorship: $7,500
Sponsored by Intellisoft - Aisle Sign
Sponsorship: $5,000
100 Aisle -
200 Aisle - Sponsored by: Procore Technologies, Westnet
300 Aisle -
400 Aisle - Sponsored by: Amadeus, LG Business Solutions
500 Aisle - Sponsored by: Burns & McDonnell, Jacobs
600 Aisle - Sponsored by: Mead & Hunt, Signature Aviation
700 Aisle - Sponsored by: McFarland Johnson, Pape-Dawson
800 Aisle - Sponsored by: RS&H
900 Aisle - Sponsored by: Daktronics, Kimley-Horn
1000 Aisle - Sponsored by: Dormakaba, WSP
1100 Aisle -
Sponsorship Levels & Benefits
- Access to attendee rosters with full contact information in Excel, starting March 2027.
- Five (5) complimentary delegate registrations.
- Company recognition in pre-conference email to all attendees.
- 30-second commercial spot to be played during transitions in general session (must provide own spot).
- Sponsor recognition on conference homepage.
- Company logo and 150-word company description and 10 product categories.
- Company contact listing on the conference mobile app's sponsorship directory.
- Sponsor thank-you signs displayed prominently at registration and high-traffic areas.
- Logo on PowerPoint displays during general sessions.
- Company information and website link in the sponsor directory on the conference website.
- Invite to Leadership Dinner & Recognition.
- VIP Seating during Lunch during General Sessions.
- Company insert or item in attendee bags.
- Access to attendee rosters with full contact information in Excel, starting March 2027.
- Three (3) complimentary delegate registrations.
- 30-second commercial spot to be played during transitions in general session (must provide own spot).
- Company logo and 150-word company description and 10 product categories (Package E).
- Company contact listing on the conference mobile app's sponsorship directory.
- Sponsor thank-you signs displayed prominently at registration and high-traffic areas.
- Logo on PowerPoint displays during general sessions.
- Company information and website link in the sponsor directory on the conference website.
- Company insert or item in attendee bags.
- Access to attendee rosters with full contact information in Excel, starting March 2027.
- One (1) complimentary delegate registration.
- Company logo and 150-word company description and 10 product categories (Package E).
- Company contact listing on the conference mobile app's sponsorship directory.
- Sponsor thank-you signs displayed prominently at registration and high-traffic areas.
- Logo on PowerPoint displays during general sessions.
- Company information and website link in the sponsor directory on the conference website.
- Company insert or item in attendee bags.
- Access to attendee rosters with full contact information in Excel, starting March 2027.
- Company logo and 25-word company description in the sponsor directory on the conference website.
- Company contact listing on the conference mobile app's sponsorship directory.
- Sponsor thank-you signs displayed prominently at registration and high-traffic areas.
- Logo on PowerPoint displays during general sessions.
- Company information and website link in the sponsor directory on the conference website.
- Access to attendee rosters with full contact information in Excel, starting March 2027.
- Company logo and 25-word company description in the sponsor directory on the conference website.
- Company contact listing on the conference mobile app's sponsorship directory.
- Sponsor thank-you signs displayed prominently at registration and high-traffic areas.
- Logo on PowerPoint displays during general sessions.
- Company information and website link in the sponsor directory on the conference website.
- Company logo and 25-word company description in the sponsor directory on the conference website.
- Company contact listing on the conference mobile app's sponsorship directory.
- Sponsor thank-you signs displayed prominently at registration and high-traffic areas.
- Logo on PowerPoint displays during general sessions.
- Company information and website link in the sponsor directory on the conference website.
Additional Opportunities
Advertising
- Airport Magazine
The official publication of the conference and the only magazine distributed digitally to all attendees and read by 19,000+ industry professionals. Hard copies will be available onsite. - Aviation News Today E-Newsletter
Banner advertising is available on e-newsletter sent daily, Monday through Friday, leading up to the conference. Circulation: 19,000+. - aaae.org
Large rectangle ads with video are available on aaae.org. 44k unique visitors and 280k impressions monthly.
Contact Lisa C. Williams, CMP, CEM for more information.
Have Your Own Sponsorship Idea?
Contact our team at sales@aaae.org or 703.575.2471.
Our sponsorship opportunities are among the most impactful in the industry, offering a level of attendee exposure that sets the Annual AAAE Conference & Exposition apart. With a wide range of options to fit any budget, you can be confident your investment delivers the most exceptional visibility and value across the aviation sector.
Hospitality Event Space
Having a dedicated space to network is key to making connections, and AAAE is proud to offer these opportunities. Hospitality suite are intended for entertainment and relationship-building purposes only. AAAE does not allow hospitality space holders to display or demonstrate any product; these acts are strictly prohibited. Hospitality suite hours cannot conflict with any scheduled AAAE function.
In order to host a hospitality event at any venue in conjunction with the Annual AAAE Conference & Exposition, you must meet one of the following requirements:
- Exhibit with a 10’ x 10’ booth or larger
- Sponsor an event or item valued at $9,500+
- Advertise in the Annual Conference issue of Airport Magazine with a full-page ad.
For more information, contact Jacky Sher Raker, 703.575.2472.
Hospitality Policy
AAAE prohibits any attendee or organization, including sponsors, from holding any promotional, social, meetings, or educational events, during the official dates and times of any 99th Annual AAAE Conference & Exposition event without prior approval from AAAE. In order to host an outside event, sponsors must comply with the following:
- Register all functions with Show Management that you intend to hold in the general vicinity of the host city on the event dates or during the two days leading up to or following the event
- Provide Show Management an advance a copy of all invitations or announcements of your function
- The dates and times of such functions may not conflict with events (sessions, meals and receptions) on the official event agenda
- Any such gatherings should be convened primarily for the benefit of attendee (with at least two-thirds of invitations going to attendees), and such functions may not charge a fee
No exceptions to these policies are permitted. Violations may cause such individuals or organizations to forfeit the privilege of sponsoring, exhibiting, advertising and attending the event and future events.
BEWARE OF POACHERS AND SCAMMERS!
Housing poachers and data scammers pose as representatives of AAAE to solicit hotel reservations and sell unofficial attendee rosters. These companies or individuals are known to constantly change their company and domain names, and may impersonate official AAAE email signatures, so we encourage you to pay special attention to anyone soliciting on behalf of AAAE. Solicitation of hotel reservations from any other organization or individual other than AAAE and its staff is NOT authorized by AAAE and may have inaccurate room inventory, unreasonable cancellation or change penalties, or be completely non-refundable.
Note that the only truly authorized information concerning the 99th Annual AAAE Conference & Exposition will come directly from AAAE and will be accessible through our website. Please be aware of and report any unauthorized solicitation to aaaemeetings@aaae.org. Please also note that AAAE does not sell any attendee roster lists, so do not get tricked into paying anyone for that information.
Contact the AAAE Sales Team today!
Customized Sponsorship Packages
Amy Trivette
amy.trivette@aaae.org
703.575.2471
General Information, Exhibits & Advertising
Lisa C. Williams, CMP, CEM
lisa.williams@aaae.org
571.560.1765
Additional Forms
If you need additional documentation (i.e., a W-9 or an ACH wire transfer request form) before submitting payment, please contact sales@aaae.org.
Sponsor's Right of First Refusal
At AAAE, we have the following Right of First Refusal Policy for our sponsor community:
- In recognition of the sponsoring company's support of the Annual AAAE Conference & Exposition, AAAE agrees that with respect to the following year, companies with EXCLUSIVE sponsorship will have the right of first refusal over all other potential sponsors for the same sponsorship of the same event or item, in the subsequent year.
- Sponsoring companies are eligible for this right of first refusal to renew their sponsorship only if the company has exclusively sponsored an event; however, the benefits and consideration of the sponsorship may be renegotiated as necessary.
- Sponsors shall have 120 days following the conclusion of the Annual AAAE Conference & Exposition to renew their sponsorship for the following year. If the sponsoring company fails to notify AAAE of its intention to renew its sponsorship within the 120-day period, AAAE reserves the right to open the opportunity to the public without providing prior notice to the previous year's sponsoring company.
Diamond Wings
Platinum Wings
Gold Wings
Silver Wings
